Grant Specialist (Business Office/Grants Office) (210-2025-39)

Nathan S. Kline Institute • Orangeburg, NY

3d • Onsite

About The Position

Grants Specialist - Orangeburg, NY The Research Foundation for Mental Hygiene, Inc. is seeking a full-time Grants Specialist. This individual will be able to work with increasing independence as the position responsibilities are learned. JOB DUTIES: Grants and Contracts Pre-Award (50%) Preparing budgets and budget justifications for grants (federal, state, and private foundation) submissions; good math and editing skills needed. Managing receipt of all grant application components (e.g., biosketches, letters of support, subcontracts, science documents). Compiling and formatting applications to meet details of sponsor specifications. Maintaining organized electronic files of grant application components. Effectively communicates with PIs, co-investigators, consultants, grants offices, etc. to ensure review of all components in a timely manner for meeting submission deadlines. Keeping PIs and others divisional staff apprised of updated institutional, PHS, or foundation regulations. Able to work in a team environment for efficient processing of grant applications. Post Award (20%) Assisting PIs in preparation and efficient submission of annual RPPRs (Research Performance Progress Reports) and semiannual progress reports (NARSAD, etc.), "just-in-time" requests, and no cost extensions including budget preparation, collection of "other support" documents, biosketches, etc. Assisting with prime budget setup and processing of subcontracts. Keeping organized electronic files of post award documents. Other Duties (30%) Assist with monthly review of grant accounts.

Requirements

• Extensive experience working with Federal grants (NIH, NSF etc.) and associated systems (era Commons, Proposal Central, etc.)
• Extensive knowledge of sponsored projects cycle: proposal development, grants management, etc.
• Minimum 5 years related experience in an administrative role within a research environment.
• Proficiency in Microsoft Office, especially Word and Excel required.
• Detail oriented with strong interpersonal, organizational, and writing skills.
• Ability to meet deadlines and handle multiple projects simultaneously.
• Ability to anticipate, solve problems and implement systems that contribute to an efficient working environment.
• High level of computer literacy, especially with spreadsheets & accounting.
• Self-directed and self-reliant
• Must be well-organized and have excellent interpersonal skills in dealing with a wide variety of personalities

Nice To Haves

• Previous work experience in grants management.
• Prior experience with specific software such as F-TASK
• Bachelor's Degree

Responsibilities

• Preparing budgets and budget justifications for grants (federal, state, and private foundation) submissions
• Managing receipt of all grant application components (e.g., biosketches, letters of support, subcontracts, science documents)
• Compiling and formatting applications to meet details of sponsor specifications
• Maintaining organized electronic files of grant application components
• Effectively communicates with PIs, co-investigators, consultants, grants offices, etc. to ensure review of all components in a timely manner for meeting submission deadlines
• Keeping PIs and others divisional staff apprised of updated institutional, PHS, or foundation regulations
• Assisting PIs in preparation and efficient submission of annual RPPRs (Research Performance Progress Reports) and semiannual progress reports (NARSAD, etc.), "just-in-time" requests, and no cost extensions including budget preparation, collection of "other support" documents, biosketches, etc.
• Assisting with prime budget setup and processing of subcontracts
• Keeping organized electronic files of post award documents
• Assist with monthly review of grant accounts

Benefits

• Excellent Benefits Package.
• Affirmative Action/Equal Opportunity Employer/Minority/Women/Disabled/Veteran Employer.
• VEVRAA 41 CFR 60-300.5(a) compliant.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees