Grants Specialist-TS

Confederated Tribes and Bands of the Yakama Nation•Toppenish, WA

7d•$24

About The Position

Incumbent serves as a grant/contract specialist. Responsible for compliance monitoring of complex multi-year or multi-function grant/contract awards. Making sure that funding sources are consistently at levels that assure competent standards and maintained in the wide variety of programs. Ensures YN Programs carry out activities within the scope of work, laws, regulations, policies, and procedures established by the funding agency and the Yakama Nation. Work includes a wide range of grant/contract specialization such as solicitation, negotiation, cost and price analysis, administration, and termination. Responsible for a variety of contracts. That includes those formally advertised and/or negotiated, those that are cost reimbursement or fixed price with all applicable variations and for exceeding five years, which include indefinite contracts or grants. Responsible for cost/price analysis, for meeting audit needs and for assisting in audit responses and resolution. Incumbent provides oversight and technical direction for Yakama Nation Tribal School. Also, provides technical direction to program staff who are administering grants/contracts, and works with YN Grants & Contracts. Incumbent will develop and implement procedures to ensure easy access of grant/contract and general fund financial information from the Yakama Nation Financial system. Assistance will be provided to others as requested and as directed by the supervisor on all issues within the incumbent's area of authority/responsibility.

Requirements

Knowledge of DS365 Accounting System.
Knowledge of ISolved People Cloud Payroll software.
Knowledge of administrative management principles, practices, methods, techniques, governmental accounting principles, theories, procedures, laws and auditing standards, and instructions concerning grants and contracts.
Knowledge of the tribe's programs functions at all levels to provide meaningful administrative and management advice to staff and management for ongoing or potential subcontractors for grant/contract programs.
Knowledge of acquisition regulations and contracting principles including the latest procedures and techniques, including all recent statutory and regulatory changes.
Have ready access to sophisticated price and cost agreements to sufficiently plan, develop, implement, maintain, and administer all contractual aspects of the contract responsibilities and actions within the organization.
Knowledge of leadership in those instances when protests, claims or contract terminations for either default or convenience of the organization require negotiations that clearly protect the interest of the Yakama Nation.
Knowledge of evaluation of the facts and resultant making of reasonable decisions.
A four-year course of study in an accredited college or university that meets all that institution's requirements for a bachelor's degree in management and/or accounting. AND One year of professional management/accounting experience. This experience must have equipped the candidate with the knowledge, skill, and ability to do all work requirements.
OR A High School Diploma plus Four (4) years of specialized experience working with grant/contract funding sources will be considered equivalent to the bachelor's degree and one year professional management/accounting experience requirement.
Must not have a history of child abuse or neglect.
Must not have any history of drug or alcohol abuse.
Must pass a pre-employment background check.
Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Driving permit.
Required to pass a pre-employment drug test.
Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.

Responsibilities

Monitor grants, contracts, cooperative agreements, Inter-agency agreements for compliance with statements of work and production of deliverables as stated by the funding source.
Monitor grants/contracts to assure funding is properly applied through monthly, quarterly, and annual financial reports, progress reports, audit reports, purchase requests official correspondence and inventories.
Monitor, assist, coordinate and process all grant/contract budgets, modifications, and disburse data/information relative to and necessary for program changes or decisions as they relate to the YN and funding source.
Responsible for preparing quarterly reports for all areas of program.
Duties include but are not limited to preparing and maintaining accounting records, journals, and ledgers, maintaining, and updating reports, statements, and accounts payable & account receivables.
Review purchase requests from grant/contract programs for acquisition of equipment, supplies, materials and/or services for completeness and conformance to funding source guidelines.
Reconciles grant/contract invoices to the general ledger to meet Federal/State/Non-Federal Laws, rules, and regulations.
Prepare balance sheets, statements of revenues, expenditures and changes in fund balance, income statements, budget summaries, and statements of changes in financial position for grant/contract programs.
Assist in grant/contract negotiations that pertain to the professional expertise of auditing, e.g., indirect cost rates, direct cost allocation plans, historical and projected cost analyses, and past or future cost performance/benefit analysis.
Serve as the liaison to various funding agencies, municipalities, local businesses, as well as the general public to better protect Yakama Nation interests.
May be directed to represent the Yakama Nation at conferences and workshops regarding financial reporting and invoicing of grant/contracts.
Ensure coordination in accounting activities such as the year-end closeout with the finance department, accounting staff, and programs.