Grants Specialist-2

University of Maryland•College Park, MD

About The Position

Organization's Summary Statement: The Earth System Science Interdisciplinary Center (ESSIC) business office is looking to fill a Business Manager positions. The Business Manager is responsible for assisting the Director of Finance and Administration and the Assistant Directors with day to day operations of the ESSIC federally sponsored awards (Grants and Cooperative Agreements) financial oversight, proposal preparation, and administrative support. The Business Manager will work as a liaison to the management of the ESSIC Business Office, funding agencies, Partners outside of the University as well as the units throughout campus, including the Office of Research Administration.

Requirements

Bachelor’s degree from an accredited college or university.
Three (3) years of professional grants, finance, or accounting experience.
Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
KNOWLEDGE, SKILLS, & ABILITIES: Knowledge of grants related policies and procedures, and federal, state, and other applicable related laws, rules, regulations, and ordinances.
Skill in oral and written communication.
Skill in the use of Microsoft Office and Google Workspace products.
Ability to multitask and prioritize assignments.
Ability to interpret and apply policies, procedures, regulations, and laws.

Nice To Haves

Experience with Priority BA, Workday and Concur.
Familiarity with UMD administrative systems, policies, and procedures is desired.
Experience with Workday or similar enterprise resource planning systems preferred
Prior experience in higher education, particularly at the University of Maryland, is strongly preferred
Knowledge of grant writing, administration, and compliance with sponsor requirements
Experience with budget management and financial reporting
Experience with procurement systems and purchasing procedures
Strong attention to detail and accuracy in financial record-keeping
Interpersonal skills and the ability to work collaboratively with diverse constituencies

Responsibilities

Efficiently manage and maintain 30+ sponsored award (UMD as Prime) activities for department, including initiating Task Account setup process, performing monthly tracking of all contract and subaward invoicing and payments, modifications and close-outs for all sponsored projects and contracts.
Reconcile all non-sponsored accounts monthly, providing budget reports to administrative leads and meeting with these leads to answer questions, update projections and help with funding concerns as appropriate.
Process cost transfers for assigned grants.
Process financial transactions; including, but not limited to, setting up of purchase orders, processing vendor payments, creating and sending invoices, processing reimbursements, procurement goods, etc. Ensure proper recording of expenses and e-filing of transaction documents for appropriate account reconciliation.
Manage grants, creating new budgets when needed, closing old accounts when appropriate.
Manage the Procurement and Travel Card request processes by reviewing all P-Card and T-Card transactions, ensuring compliance with deadlines and regulations, and maintaining accurate and complete documentation.
Track grant deadlines for grant lifecycle and reporting.
Coordinate grant review meetings between the PI and Business Manager for external funding meetings.
Responsible for initial worktag set up and modifications, setting up budget in BA Priority system, and creating digital and/or paper grant folder.
Preparation of sponsored research proposals for the department, working directly with the Proposal Manager and Professional Track Faculty (PTK) to develop research proposals, including preparing budgets and other cost estimates, collating subaward documents, and handling non-technical documents.
Ensure all aspects of proposal development and budgets comply with sponsor, federal, and UMD regulations.
Enter proposals into electronic submission platforms, including but not limited to Kuali Research, NSPIRES, and Grants.gov Workspace.
Support the Proposal Manager in maintaining internal proposal tracking systems and communications with the Office of Research Administration (ORA).
Meet regularly with supervisor to maintain and communicate ongoing updates.
Other duties as assigned.