Grants Reporting Specialist

CYPRESS HILLS LOCAL DEVELOPMENT CORPORATION INC-posted 3 months ago
$60,000 - $65,000/Yr
Full-time • Mid Level
Portland, OR
101-250 employees
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With community residents leading the way, the mission of Cypress Hills Local Development Corporation (CHLDC) is to build a strong, sustainable Cypress Hills/East New York, where youth and adults achieve educational and economic success, secure healthy and affordable housing, and develop leadership skills to transform their lives and community. Cypress Hills Local Development Corporation has an opening for one (1) full-time, experienced Grants Reporting Specialist to join our Finance Team. The Grants Reporting Specialist will manage the contracts and budgets of the organization. The Grants Reporting Specialist will maintain accurate contract and budget records and ensure compliance with Federal, State, and City funders. The ideal candidate will have a strong understanding of grants reporting process, principles and practices, excellent analytical and interpersonal skills, great attention to details, a keen interest in continuous process improvement, and the ability to work in a fast-paced environment.

  • Prepare and submit expense vouchers, invoices, and fiscal reports to various government agencies and private funders for assigned program areas in a timely manner, maintaining a calendar of reporting deadlines.
  • Accurately create journal entry batches in the General Ledger.
  • Adhere to government contracts, fiscal manuals, procedures, rules and regulations of government agencies, foundations and restricted funding sources.
  • Assist in the evaluation of agency’s compliance with contract and funder requirements. Make recommendations for revisions to the organization's own fiscal manual based on these external guidelines.
  • Maintain contract documentation in the agency's financial database.
  • Regularly meet with Program Directors to discuss Budget vs Actual reports to assure they are in alignment with grant resources and requirements.
  • Track and manage all assigned grant budgets and ensure transparent and consistent allocations of salary and expenses.
  • Establish and maintain excellent working relationships with the fiscal departments/liaisons of external agencies.
  • Regularly coordinate with Program Directors to ensure grant funds are properly allocated to program initiatives while ensuring that no budgeted salary or expense is over or under funded.
  • Work with program staff in preparing budget modifications. Submit budget modifications in government agency sites.
  • Serve as liaison to government and other external contract monitors/grantors.
  • Monitor and track outstanding contract receivables related to assigned reporting grants.
  • Provide support to the Controller during funder and agency-wide audits.
  • Bachelor’s Degree in Accounting/Finance preferred
  • Grant reporting experience in the nonprofit sector – at least 3 years.
  • Knowledge of Blackbaud (Financial Edge NXT) program, a plus
  • Knowledge of Fund Accounting preferred
  • Familiarity with government funding agencies and private founders.
  • Strong knowledge of accounting principles, grants reporting procedures, and financial reconciliation.
  • Proficiency in the use of Microsoft Excel and Google Sheets.
  • Digitally inclined, with the ability to automate processes
  • A positive attitude and eagerness to learn and grow
  • Familiarity with accounting systems
  • Excellent analytical and problem-solving skills
  • Highly organized and detail-oriented with the ability to work accurately in a fast-paced environment
  • Strong team player within a multi-functional team and to manage multiple deadlines
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office (Excel, Word)
  • Working knowledge of Google Workspace (Docs, GMail)
  • Competitive salaries
  • Excellent benefits
  • Pleasant working environment
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