GRANTS PROGRAM MANAGER, USAR

New York City, NY•Brooklyn, NY

53d•Onsite

About The Position

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies. The Logistics division works to increase the City's ability to support emergency operations with a sustained and well- coordinated supply chain of resources. It is comprised of the Humanitarian Logistics and the Supply Chain Logistics units, and works to ensure that the right personnel, equipment, supplies, and support are in the right place, at the right time, and in the right quantities, across all response and recovery operations. Urban Search and Rescue (US&R) is the process of locating, extricating, and providing medical treatment to victims trapped because of structural collapses and other natural or man-made catastrophes. The National US&R Response System consists of 28 task forces located throughout the country. NYCEM sponsors one of these 28 teams: New York Task Force One. The NYC Emergency Management's (NYCEM) Urban Search and Rescue (US&R) Unit is seeking a Grant/Budget Manager to perform financial and administrative duties in support of the Urban Search & Rescue program and to achieve objectives as outlined in the US Department of Homeland Security's (USDHS) grant funding requirements. The Grant/Budget Manager will work within the US&R Task Force on the following activities: PLEASE NOTE THE FOLLOWING: The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights, weekends, holidays, and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time, with six weeks off in between. Funding - This position is supported with a federal Urban Search and Rescue (USAR) grant. Candidates must be authorized to work in the United States without employer support to be eligible for selection. Note that NYCEM does not participate in eVerify, which is required for the reauthorization of some visas. The selected candidate will be required to be in person in the office location three days per week, with exceptions for extenuating circumstances. For this position, the "Special Note" below in the Minimum Qualification Requirements does apply. IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

Requirements

A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or
A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in "1" above; or
A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences ,or related field and one year of satisfactory full-time professional experience in the areas listed "1" above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.
Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in ""1"" above.

Nice To Haves

Prior experience managing federal grants, particularly those funded by the U.S. Department of Homeland Security (DHS)/FEMA
Familiarity with FEMA grant management systems, including FEMAGO (FEMA Grants Outcomes) and ND Grants
Experience using New York City Financial Management System (FMS) and related municipal fiscal platforms (i.e., CHRMS, Passport)
Strong understanding of procurement, budgeting, and reimbursement procedures within government or grant-funded programs
Proficiency with Microsoft Excel (formulas, pivot tables, and data reconciliation) and Microsoft Teams, SharePoint, and Word for documentation and collaboration
Knowledge - possesses appropriate subject matter expertise.
Work Ethic and Productivity - produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership
Strategic Problem Solving and Innovation - is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
Effective Communication - communication is clear, precise, and timely; understands their audience and display confidence in delivering their message.
Teamwork - encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.

Responsibilities

Work collaboratively with US&R Task Force leadership and members to administer grant funds in accordance with the specified program and grant guidelines.
Monitor and coordinate all program, administration and fiscal issues related to grants.
Work in partnership with NYCEM Finance Unit to ensure compliance with all City and Federal rules and policies.
Perform budgeting, reporting, accounting tasks in: o NYC Financial Management System (FMS) o FEMAGO (FEMA Grants Outcomes) o Other City/Federal data platforms (i.e. CHRMS)
Support US&R Task Force administratively during trainings, exercises and deployments.
Track purchase status from initial request through delivery and payment.
Prepare reports and other documentation required for grant administration, including but not limited to quarterly fiscal reports and semi-annual program progress reports.
Complete all reimbursement packages in accordance with current policies.
Analyze financial data, spending plans and variance reports to ensure spending is on track.
Attend meetings, conferences and workshops, as applicable.
Coordinate with program consultants, project managers, and other city, state and federal agencies as needed.
Work in partnership with Program Director and Deputy Director with various administrative duties connected to the implementation and support of this grant-funded program.

Benefits

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

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