Clark County Grants Program Coordinator, Financial Services

Clark County, Washington-posted 4 days ago
Full-time • Manager
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This position must have a strong knowledge of how to find, apply for, and manage federal and state grants . A knowledge of the Workday grant module and how the process interacts with financial reporting is a plus. The position will reside in Financial Services within the Auditor’s Office and will assist departments/offices in setting up, monitoring, and as stated, reporting on grants. Financial Services has demonstrated its ability to successfully manage the full grant lifecycle through its administration. The Auditor’s Office recently coordinated the creation of a countywide grant policy that this position will administer. This position requires specialized knowledge in working with grants in general. Being part of the Financial Services team will provide the new Grants Program Coordinator with the ability to work with departments and offices to ensure compliance. The familiarity of working with a grant and grant recipient from application to reporting will also help streamline the state audit process. This position will have the responsibility to prepare the schedule of expenditures of federal awards (SEFA) and serve as a liaison with the State Auditor’s Office (SAO) for the federal single audit. Program Manager I positions manage and coordinate programs of limited impact to major programs and/or department divisions/sections or units involving one or more of the following: Operations analysis, budgeting, management and organization, workflow and staffing, systems development, program planning and evaluation, policy and procedure development, departmental administration or personnel operations. Incumbents plan, develop and implement strategies and programs to accomplish goals, priorities and objectives including: managing and coordinating department resources; developing, interpreting, monitoring, adjusting and implementing policies and procedures; managing daily operations; and serving as a technical and administrative advisor. Program Manager I incumbents establishes precedent for the work of the program of the assigned County department. Specific duties vary based on department of assignment and range of responsibilities.

  • Builds on existing responsibilities, processes and procedures
  • Uses prior experience demonstrated in establishing and operating grant programs
  • Leverages the authority of the Financial Services team to set and maintain standards
  • Plans, develops and implements strategies and programs to accomplish department goals, priorities and objectives.
  • Supervise staff; prioritizes, assigns and monitors work; evaluates performance; initiates and implements decisions regarding employee selection and discipline; ensures resources are available for department operations and provides staff training and cross-training.
  • Coordinates department resources; developing, interpreting, monitoring, adjusting and implementing policies and procedures; managing daily operations; and serving as administrative adviser to department head and/or elected official.
  • Represents the department at various events such as: meetings, hearings, training, and bid openings; and ensures that department goals, views and positions are presented.
  • Confers with elected officials, department heads, local and state officials; coordinate activities with community groups; explains and promotes programs to the general public and population served.
  • Evaluates department program(s); analyzes overall work load; ensures that activities are goal directed by prioritizing work assignments and adjusting resource allocation; and determines the need for additional resources or contract services.
  • Prepares and administers operating and capital improvement budgets; estimates revenue and approves expenditures; researches additional funding sources; and writes grant proposals.
  • Direct, coordinate and review the program work plan: meet with staff to identify and resolve problems; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures.
  • Participates in community outreach efforts and activities as a community partner/agent of the County as applicable to the department assigned.
  • Performs other related duties as required.
  • Program Manager I positions typically require a job related Bachelor’s degree or Master’s Degree; and/or a combination of experience and specialized training which includes a minimum of four (4) years experience within the assigned area.
  • Knowledge of: The principles and practices of public sector organization and program operations; project management, including planning, scheduling, monitoring, and problem solving; methods and procedures of budget development and justification; application and interpretation of County, state and federal laws and regulations relevant to the program area; including the Uniform Administrative Requirements for federal grants analysis and evaluation of policies, procedures, public information, and service delivery issues; local and state lawmaking processes; research methods and techniques; trends and practices within the specialized area; and personal computer applications and usage.
  • Ability to: Effectively plan, direct, and delegate program components; assign, supervise and evaluate the work of subordinates; delegate responsibility and authority to carry out policy directives of the governing authority in an effective and timely manner; write clear and concise reports, memoranda, and letters; analyze problems, identify alternative solutions, project consequences of proposed actions, and formulate recommendations; utilize various PC applications at an advanced level; interpret and explain policies, procedures, laws, and regulations; establish and maintain effective working relationships with the public, other governmental jurisdictions, contractors, and other County staff.
  • Some positions require a valid driver’s license and a successful criminal background check as required by law.
  • A knowledge of the Workday grant module and how the process interacts with financial reporting is a plus.
  • Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.
  • All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
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