Grants Officer

Climate Imperative Foundation•Washington, DC

2d•$95,000 - $105,000•Hybrid

About The Position

The Grants Officer works closely with the Grants Team to implement and improve grants management policies and procedures. This position will lead grantmaking compliance and quality assurance standards and train program staff on appropriate procedure.

Requirements

5+ years of experience in a grants management or philanthropic/legal operations role, including 2 years as a grants officer or grants manager
Experience developing policies and procedures for grant compliance throughout the grants lifecycle (application to reporting), preferably in a complex, multifaceted, nonprofit environment
Advanced knowledge of IRS regulations that apply to 501(c)3 public charity and private foundation grantmaking; experience reviewing a high volume of grant applications and reports for completeness and compliant language
Experience working with legal counsel advising program staff on grant structure, language, and budgets
Developed and led trainings on grantmaking and compliance standards both 1:1 and in groups
Experience leading or managing a small team with demonstrated leadership and project management skills; ability to effectively manage direct reports and stakeholders through a process
Ability to understand complex processes and procedures, and disseminate information
Effective and flexible interpersonal, verbal, and written communications skills
Technical skills: intermediate or advanced skills using Microsoft Excel, Word, PowerPoint, and Outlook, familiarity with Dropbox, Zoom, and Slack preferred
Experience developing and managing customized grants management systems, Salesforce experience strongly preferred
Team player, with a commitment to working on a diverse team, respecting cultural sensitivity and differences
Deep interest, passion, and commitment to mitigating climate change

Responsibilities

Lead grantmaking compliance: identify process improvements; develop policies and procedures, trainings, and materials to ensure grant applications and reports comply with foundation standards and IRS regulations
Educate staff on compliance and grants management procedures; develop and conduct training presentations; identify and develop tools and resources
Stay abreast of current IRS regulations and any laws or rulings that may impact foundation grantmaking
Oversee grant reporting and closure protocols, ensuring reports are on-track and submitted materials are compliant prior to close
Contribute to Grants Team development, execution, and evaluation of strategic grants management plan to meet and support the needs of multiple stakeholders including CI leadership, staff, and grantees
Conduct an extensive review of grant application materials to ensure items meet foundation standards and are compliant; advise stakeholders on grant structure and language, consulting with legal counsel as needed
Review, draft, and finalize grant agreements, working in partnership with legal counsel, Grants Manager, and Initiative Directors to ensure new and complex grantmaking scenarios are addressed with appropriate language
Ensure data integrity and accuracy within all grants and contracts management systems, reports, and tools
Support general grants management processes as needed, including but not limited to, answer stakeholder questions, generate reports, provide grants status updates, share grant deadlines, and manage grants data and documents in appropriate systems
Provide backup support for team projects and processes such as managing the grants inbox, responding to grant information requests, and updating grants and contract information in appropriate systems
Contribute to the development of the Grants Team, generating and implementing ideas and materials, and managing team projects and timelines as an integral member of the team
Lead and mentor a Grants Associate on the grants management process by providing regular guidance and feedback