GRANTS MANAGER - SES - 64080432

State of Florida•Saint Petersburg, FL

7d•Onsite

About The Position

Meets or exceeds SMART performance expectations to include but not limited to: DOH Strategic Measures, Comprehensive Program Communication, Quality Assurance reviews, Supervisory Ride Along, Pinellas CHD Core Standards, PMC and other high level meeting attendance. Presentations as needed and Budget/Fiscal Management. Supervisory Statement: Responsible for the supervision of staff including appraisals, planning and directing their work, approving leave, having the authority for hiring, and taking disciplinary action or effectively recommending such actions. This is a highly responsible supervisory position that oversees the Ryan White Part B Lead Agency activities and reports to the HIV/AIDS Program Manager. The individual is responsible for overseeing contract negotiation, preparation, fiscal tracking, and participation in the programmatic, fiscal, and administrative monitoring of local department contracts related to AIDS patient care and HIV prevention activities. This position will also supervise staff (contract managers) and their work products within the Lead Agency. Provides contract management for HIV patient care and prevention education outreach contracts. Develops and maintains methods for monitoring and evaluating quality of service and compliance with rules, policies, guidelines, and statutes. Develops contract procurement, and other documentation required for securing available funds. Develops and implements contracts with community agencies and monitors program corrective action plans. Reviews and executes contracts in accordance with established department policy and guidelines (HRSM 75-2 and 75-9). Monitors and evaluates provider compliance with rules, policies, and statutes. Provides desk and on-site monitoring of contracted programs to ensure program effectiveness and efficiency. Identifies potential operational or management problems and gives guidance to providers as it relates to department policy, procedure, and guidelines. Prepares and monitors corrective action plans designed to address identified deficiencies. Provides continual updated information regarding provider compliance status to the program supervisor. Monitors program procedures to ensure that Federal and State DOH standards and policies are complied with regarding HIV/AIDS Services. Reviews, approves, and processes all requests for reimbursement to ensure their accuracy and completeness. Approves and submits all monthly expenditures to DOH HIV/AIDS Section for submission to HRSA. Maintains and reviews all Lead Agency contract files. Follows up with fiscal and administrative contract staff to ensure the providers timely receipt of payment. Coordinates with fiscal and grants management regarding fiscal accountability and contact management. Maintains contract ledgers that reflect current allocations, expenditures, balances, and amendments. Performs monthly reconciliation of contract ledgers to AIMS/PCFMRS reports. Works with the program supervisor and fiscal staff to resolve any fiscal discrepancies. Complies with and monitors compliance (when applicable) of the mandatory requirements in Section 215.422, Florida Statutes, Chapter 3A-2A, Florida Administrative Code. Assists with goals and objectives of HIV/AIDS strategic planning group and for writing, negotiating, and monitoring the Ending the HIV Epidemic (EHE) contracts and purchase orders. In addition, employee will ensure all financial reports from contractual agreements are reported timely to the HIV/AIDS Program Manager for State and Federal EHE reporting. Employee will actively participate in EHE meetings to provide updates on contract financials throughout the fiscal year. Prepares, reviews, and consults budget preparation for the HIV/AIDS Program. Prepares analytical and technical reports for the Division. Prepares and updates the operating budget spending plan and provides analysis of contract expenditures. Develops and implements quality assurance protocols for assessing the HIV/AIDS patient care program components in the county public health units and contract providers. Incumbent will represent the Lead Agency as the Part B Recipient at Ryan White Care Council meetings, committees, and related planning bodies as necessary. Incumbent will provide technical assistance to others in the division and to newly trained contract managers. Incumbent will assist in the development of finance and budget policies and procedures. Incumbent will provide back up to other members of the Division of Disease Control and Health Protection as assigned to an operations level. This may include but is not limited to: Direct Observed Therapy (DOT), outreach efforts, immunization clinics, disease investigations and traveler monitoring. Other job-related requirements for this position: EMERGENCY DUTY: "Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross Shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural. CONFIDENTIALITY: "Incumbent may have access to records containing Social Security numbers in the performance of their job duties"

Requirements

Knowledge of the methods of and standard competency of public procurement
Knowledge of basic management principles and practices
Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices
Ability to organize data into logical format for presentation in reports, documents, and other written materials
Ability to conduct fact-finding research
Ability to utilize problem-solving techniques
Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management of State of Florida contracts
Ability to plan, organize and coordinate work assignments
Ability to communicate effectively
Ability to establish and maintain effective working relationships with others
Florida Certified Contract Manager (FCCM) Certification

Nice To Haves

Two years of contract management experience with the Florida Dept of Health
Two years of program budget management and oversight

Responsibilities

Meets or exceeds SMART performance expectations to include but not limited to: DOH Strategic Measures, Comprehensive Program Communication, Quality Assurance reviews, Supervisory Ride Along, Pinellas CHD Core Standards, PMC and other high level meeting attendance. Presentations as needed and Budget/Fiscal Management.
Responsible for the supervision of staff including appraisals, planning and directing their work, approving leave, having the authority for hiring, and taking disciplinary action or effectively recommending such actions.
Oversees the Ryan White Part B Lead Agency activities and reports to the HIV/AIDS Program Manager.
Responsible for overseeing contract negotiation, preparation, fiscal tracking, and participation in the programmatic, fiscal, and administrative monitoring of local department contracts related to AIDS patient care and HIV prevention activities.
Supervise staff (contract managers) and their work products within the Lead Agency.
Provides contract management for HIV patient care and prevention education outreach contracts.
Develops and maintains methods for monitoring and evaluating quality of service and compliance with rules, policies, guidelines, and statutes.
Develops contract procurement, and other documentation required for securing available funds.
Develops and implements contracts with community agencies and monitors program corrective action plans.
Reviews and executes contracts in accordance with established department policy and guidelines (HRSM 75-2 and 75-9).
Monitors and evaluates provider compliance with rules, policies, and statutes.
Provides desk and on-site monitoring of contracted programs to ensure program effectiveness and efficiency.
Identifies potential operational or management problems and gives guidance to providers as it relates to department policy, procedure, and guidelines.
Prepares and monitors corrective action plans designed to address identified deficiencies.
Provides continual updated information regarding provider compliance status to the program supervisor.
Monitors program procedures to ensure that Federal and State DOH standards and policies are complied with regarding HIV/AIDS Services.
Reviews, approves, and processes all requests for reimbursement to ensure their accuracy and completeness.
Approves and submits all monthly expenditures to DOH HIV/AIDS Section for submission to HRSA.
Maintains and reviews all Lead Agency contract files.
Follows up with fiscal and administrative contract staff to ensure the providers timely receipt of payment.
Coordinates with fiscal and grants management regarding fiscal accountability and contact management.
Maintains contract ledgers that reflect current allocations, expenditures, balances, and amendments.
Performs monthly reconciliation of contract ledgers to AIMS/PCFMRS reports.
Works with the program supervisor and fiscal staff to resolve any fiscal discrepancies.
Complies with and monitors compliance (when applicable) of the mandatory requirements in Section 215.422, Florida Statutes, Chapter 3A-2A, Florida Administrative Code.
Assists with goals and objectives of HIV/AIDS strategic planning group and for writing, negotiating, and monitoring the Ending the HIV Epidemic (EHE) contracts and purchase orders.
Ensure all financial reports from contractual agreements are reported timely to the HIV/AIDS Program Manager for State and Federal EHE reporting.
Actively participate in EHE meetings to provide updates on contract financials throughout the fiscal year.
Prepares, reviews, and consults budget preparation for the HIV/AIDS Program.
Prepares analytical and technical reports for the Division.
Prepares and updates the operating budget spending plan and provides analysis of contract expenditures.
Develops and implements quality assurance protocols for assessing the HIV/AIDS patient care program components in the county public health units and contract providers.
Represent the Lead Agency as the Part B Recipient at Ryan White Care Council meetings, committees, and related planning bodies as necessary.
Provide technical assistance to others in the division and to newly trained contract managers.
Assist in the development of finance and budget policies and procedures.
Provide back up to other members of the Division of Disease Control and Health Protection as assigned to an operations level. This may include but is not limited to: Direct Observed Therapy (DOT), outreach efforts, immunization clinics, disease investigations and traveler monitoring.

Benefits

Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
Flexible Spending Accounts;
Tuition waivers;

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