Grants Manager

University of California System • San Francisco, CA

36d

About The Position

Reporting to the Associate Dean of Administration and Finance , the Grants Manager will oversee the awards portfolio of the School of Nursing faculty in four academic departments and an Organized Research Unit (ORU). The position will manage a team of 7.00 FTE research administrators collectively responsible for a portfolio of 170+ awards totaling approximately $22M of state, federal, and private sponsored grants and intramural research awards for approximately 80 PI's/faculty. The Grants Manager will assist the Associate Dean of Administration and Finance in the creation and maintenance of a robust research administration team focused on financial integrity, customer service, and compliance. The position will be a strategic partner to our Associate Dean of Research in support of analysis of our research enterprise for strategic initiatives and developing viable funding streams to support research activities. Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Reviews and approves recommendations for functional programs. Provides guidance to subordinates to achieve goals in accordance with established policies. Erroneous decisions or failure to achieve goals results in additional costs and personnel. Manages operations of contracts and grants office and professional staff. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $150,900 - $226,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Requirements

• Bachelor's degree in related area and minimum of 8 years of related experience, and/or equivalent experience/training.
• Eight years of financial and research administration experience specifically managing complex financial operations, budgets and sponsored program portfolios; understanding, interpreting, analyzing and creating complex financial models while also being able to explain issues in lay terms.
• Minimum eight years of experience working with institutional cost accounting and audit principles, federal cost principles, effort reporting, cost sharing, fund accounting, and local, state, federal and private sponsored award terms and conditions.
• Minimum eight years of experience in financial management, reporting, forecasting, and analysis as well as developing financial reports, templates, policies and processes.
• Direct supervision experience.
• In-depth knowledge of NIH and other federal sponsoring agencies' reporting and compliance requirements.
• Knowledge of industry and grant funding best practices and procedures.
• Demonstrated ability to work independently; excellent organizational and interpersonal skills.
• Service orientation, strong management skills, leadership, sound judgment and decision making, critical thinking and creative problem solving.
• Demonstrated skills using common desktop / web applications; understanding of research enterprise databases.
• Ability to communicate clearly verbally and in writing to multiple constituencies.

Nice To Haves

• Advanced degree in related area and/or equivalent experience/training.
• Knowledge of UC systemwide and campus policies and procedures.
• In-depth knowledge of the organization's operational, personnel, and financial transactions and systems related to administration of contracts and grants
• Demonstrated skills and proficiency using institutional and ad-hoc financial, proposal, and database systems and tools such as PeopleSoft Financial and RAS, BearBuy, MyExpense, UPlan, UCPath.
• Demonstrated ability to negotiate mutually beneficial agreements.
• In-depth knowledge of the organization's operational, personnel, and financial transactions and systems related to administration of contracts and grants.

Responsibilities

• Overseeing the management of research awards and traineeships, including meeting sponsors' requirements on reporting and closeout activities, analyzing research funding trends and sources, forecasting and planning.
• Managing personnel actions for the Grants Management team including recruitment, training and mentoring, performance evaluations, management and discipline.
• Overseeing pre-award proposal initiatives that are not under the purview of the campus Research Management Services unit.
• Implementing policy compliance measures, developing workflows that are efficient and ensure internal controls, developing long-range strategies to solve current complex issues, providing guidance and expertise to effect needed changes in a way that optimizes resource utilization and minimizes risk.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees