Grants Manager and Event Specialist
About The Position
The Department of Physics seeks a Grants Manager and Operational Support Specialist to assist with pre-award (proposal submission) and post-award management of sponsored research projects for PIs affiliated with our Institute for Research and Innovation in Software for High Energy Physics (IRIS-HEP) program. In addition, this position will process and approve journals, approve non-PO payments, Concur reports, and work with other Physics staff on event planning for IRIS-HEP workshops and programming. This position is a three-year term position with the option of renewal contingent upon continued grant funding. Also, the role is hybrid and requires in-person attendance.
Requirements
- Bachelor’s degree or five years of related experience.
- Familiarity with principles of accounting, federal Uniform Guidance, and related sponsored research statutes.
- Must understand and be able to implement policies of various funding agencies (NSF, DOE, etc.)
- Proficiency in Microsoft Office suite, including Excel and Word.
- Excellent computational skills.
- Strong written and oral communication skills.
Nice To Haves
- Experience in a higher education or other educational setting preferred.
- Knowledge of Princeton’s business applications (PRIME, eRA Commons, Concur).
Responsibilities
- Manage the proposal submission tasks for IRIS-HEP researchers including pre-proposals, full proposals, fellowships, letters of intent, notices of intent, incremental funding, supplements, and renewals to both federal and non-federal agencies
- Provide research administration support for the IRIS-HEP program
- Support for the annual IRIS-HEP SOW/budgeting process with subaward institutions, including preparation of subaward updates in ERA for ORPA to obligate additional funds and tracking of any/all associated documentation
- Coordinate all subaward activities, including the processing of invoices from subaward institutions as well as tracking any/all associated documentation
- Support for the filing of NSF change requests, supplemental funding requests,
- Support for allocations of annual funding obligations from NSF to the appropriate chart strings (providing relevant information to ORPA)
- Prepare change requests related to extensions, pre-award, continuations, new projects, and budget distribution forms for rebudgeting as needed
- Work with PI and Sponsored Research Accounting during audits
- Liaise with central offices g., ORPA, SRA, and F&T to ensure adherence to institutional and federal funding agency compliance
- Departmental/Grant support for preparation and submission of spin-off grants
- Obtain approvals and complete documentation (sole source justification, quotes) for purchases/orders
- Allocate salaries in accordance with awarded budgets and adjust as needed; assist with PI-certification in Labor Accounting
- Assist with various additional elements of sponsored research management as assigned
- Support the IRIS-HEP Fellows (summer student) program: onboarding, monthly stipends/payments, This includes both the NSF-funded Fellows and additional Fellows supported by other (typically gift) funding
- General support for event planning, preparation and execution of IRIS-HEP workshops, training events, and conferences where IRIS-HEP is a key organizer or These are mostly at Princeton, however for events in other locations varying degrees of collaboration with the local hosts and/or organizational support is required
- Organization of travel for (supported) participants in IRIS-HEP events
- Processing of reimbursement requests from (supported) participants
- Event related travel (domestic and international) may be required
- Coordinate additional Physics department events as requested
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
