Grants & Data Coordinator

Foundation Communities Inc•Austin, TX

22h•$28

About The Position

Manages the Children’s HOME Initiative information and data systems and assists with administrative tasks. The position’s primary emphasis is developing, maintaining, and entering data into reporting systems used to track program performance, tracking grant reporting and producing regular reports on all aspects of the program. The position also plays a vital role in the FSH/CHI intake team and process, answering housing inquires and assisting in connecting people to potential housing opportunities within CHI. The Data and Grants Manager reports directly to the Director of Family Supportive Housing.

Requirements

High level of organizational skills, follow-through and attention to detail
Excellent communication skills
Strong commitment to confidentiality
Minimum of Bachelor’s degree, or work experience equivalence; plus 1 year of office administrative experience
Some knowledge of non- profit or youth organizations
Strong Excel Skills
Experience working with other large data bases

Nice To Haves

Event & meeting planning experience preferred, but not required
Fluent in Spanish or other language

Responsibilities

Manage all incoming data files.
Assist in streamlining data collection tools and collaborate with the FSH team on data submissions.
Analyze and interpret large amounts of data across various platforms.
Support research and writing for grant applications, and provide relevant data information. Assist in compiling educational research and statistics for grant applications or reports.
Maintain a calendar for grant deadlines.
Track grant applications submitted.
Collect relevant data and generate detailed reports for upper management on a monthly and quarterly basis.
Assist in managing grants from over 14 funders by tracking due dates, reporting criteria, and submissions.
Input and track quarterly data from case managers.
Oversee the integration of new technologies and software.
Support the FSH team in the daily use of data systems, such as creating digital case files.
Develop standard operating procedures for data handling and archiving.
Continually enhance data management strategies by assessing performance and recommending improvements in hardware, software, and data storage.
Assist with administrative tasks such as filing, creating documents, drafting manuals/handbooks, and maintaining basic financial records and documentation.
Perform data entry and serve as agency administrator with the Homeless Management Information Systems (HMIS). This includes attending quarterly meetings, setting up agency training, and ensuring data quality.
Quickly and accurately address housing inquiries and direct waitlist check-ins to the Program Coordinator.
Assist in reviewing CHI applications and respond to applicants regarding their status.
Order and purchase supplies, bus passes, and bed orders.
Ensure all new staff have their technology set up, including Adobe Suite, laptops, and work cell phones.
Maintain knowledge of community resources to refer individuals and enhance internal programming.
Interact with the public via phone, email, and in-person to provide service referrals, program information, and respond to housing inquiries.