Grants Cost Accountant

DAP Health•Palm Springs, CA

69d•Onsite

About The Position

At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission. Job Summary The Grants Cost Accountant position plays an essential role in tracking grant budget oversight and monitoring key budgetary performance metrics. The individual in this role utilizes information to conduct analysis and provide recommendations to management on factors that impact grant performance, including staffing and other expenditures. This position is responsible for assisting in the preparation of monthly grant/contract billings to federal, state, and private funders and ensuring compliance with GAAP, grant/contract standards, and internal guidelines. The role also assists with payroll and non-personnel allocations to grants. The Grants Cost Accountant will handle sensitive salary and other confidential information with the utmost care and will help with financial reporting and month-end close duties and responsibilities. They support the Grant Accounting Manager in the annual audit process, ensuring accuracy and effectiveness in all accounting procedures.

Requirements

Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, financial modeling, formulas, etc.)
Experience with accounting software (e.g., Sage Intacct)
Extremely organized and detail oriented with the ability to prioritize and maintain multiple projects simultaneously, meet conflicting and tight deadlines
Communicate effectively, persuasively, and professionally both verbally and in writing with stakeholders, internally and externally
Ability to: Make mathematical computations quickly and accurately; operate standard office equipment which may include computers, calculators, adding machines, scanners and duplicating machines; read, understand and follow written and oral instructions; use computerized accounting systems.
Prepare data in the proper format for data entry; understand and maintain financial accounting files or other record systems; recognize and correct computational errors; accurately compare, post and transfer numbers; understand transactions in terms of accounting codes and classifications; prepare routine and special financial reports
Associate's degree in accounting/finance or a minimum of five years equivalent experience
Minimum of 3-4 years of experience in cost accounting or financial management, with at least 1 year specifically managing or working with grant funds
Experience working with government, foundation, or corporate grants in a nonprofit environment
Experience in budgeting and forecasting in a grant-funded organization
Familiarity with the Uniform Guidance (2 CFR Part 200) and other regulatory compliance frameworks

Responsibilities

Manage Grants Accountants
Review funds received, recorded, and posted for accuracy, and ensure compliance with procedures, rules, or regulations, and review specific grant activity
Determine validity of, or liability for, invoices or charges and determine the proper accounting for such
Post financial transactions to accounts, journals, or ledgers
Set up and maintain new and existing grant allocations for personnel on multiple funding sources
Review personnel grant allocations, ensuring that time allocated aligns with approved budget, process reclasses for over allocated time, and review timesheets to support reporting compliance
Review grant coding on expenditures to ensure compliance
Proactively work with program staff to provide grant support
Prepare and submit timely financial reports, ensuring accuracy and completeness
Prepare spenddown reports, monitor grant expenditures, and work with program staff on maximizing grant use
Monitor budget modification timelines and assist in the preparation and submission of budget modifications to funders
Perform grant close-out functions including related journal entries, reconciliations, invoices, and final cost reports
Coordinate periodic audits and provide outside auditors with documentation and analysis in response to requests for financial information
Lead month-end closings and fiscal year closings
Gather documentation and information for external financial auditors and grant/funder auditors
Operate standard office equipment, such as adding machine, computer, scanner or duplicating machine
Access patient-protected health information as needed
Serve as backup for other positions in the department as needed
Perform other duties as assigned