Grants Coordinator (Part-Time) (63927)

Chesapeake Bay Maritime Museum•St. Michaels, MD

5h•$27 - $31•Remote

About The Position

The Chesapeake Bay Maritime Museum is dedicated to preserving and exploring the history, environment, and culture of the entire Chesapeake Bay region, and making this resource available to all. As an educational institution, staff fulfill CBMM’s mission, goals, and vision, working individually and collaboratively to engage the public with access to our collections, programs, and resources. POSITION SUMMARY This part-time role oversees the museum’s full grant lifecycle—research, application, compliance, and reporting—to advance CBMM’s mission-driven programs and initiatives. The Grants Coordinator is responsible for securing and sustaining funding from foundations, government agencies, and other grant-making entities. This position ensures timely submissions, fosters strong relationships with funders, and works closely with CBMM leadership to align grant proposals with institutional priorities.

Requirements

Bachelor’s degree in Nonprofit Management, Business, Communications, or related fields.
Minimum of 2 years of experience in grant writing and administration, preferably in a museum or nonprofit setting.
Exceptional writing and editing skills with strong attention to detail.
Knowledge of grant compliance and reporting requirements.
Proficiency in Microsoft Office and donor management software.
Ability to manage multiple deadlines and work independently.

Nice To Haves

Familiarity with Chesapeake Bay Maritime history and environmental issues.
Experience with federal and state grant processes.

Responsibilities

Grant Research & Strategy
Identify and evaluate grant opportunities aligned with CBMM’s programs, projects, and priorities.
Maintain a sharable calendar of grant deadlines and submission schedules.
Proposal Development
Draft and submit grant proposals, letters of inquiry, and supporting documentation.
Collaborate with program staff to gather data, budgets, and narratives.
Grant Management & Compliance
Track awards, deliverables, and reporting requirements.
Ensure compliance with funder guidelines and regulations.
Maintain accurate records in donor and grant management systems.
Reporting & Stewardship
Prepare timely progress and financial reports for funders.
Work with CBMM’s CFO to monitor grant spending and provide audit support.
Assist in cultivating relationships with grantors through updates and impact stories.
Cross-Department Collaboration
Partner with education, collections, and operations teams to support grant activities and align funding with program needs
Support the development team with data for annual reports and campaigns.