Grants Coordinator

Clinical Care Options LLC

About The Position

Decera Clinical helps life sciences companies accelerate HCP adoption of breakthrough therapies through three divisions: Accredited Medical Education, HCP Insights, and Medical Communications. As the Scientific Activation™ company, Decera Clinical supports pharmaceutical and biotech partners in engaging HCPs with clear, credible information that strengthens clinical understanding and decision-making. With more than twenty years of experience across major therapeutic areas, Decera Clinical delivers trusted scientific engagement that helps HCPs move from evidence to action. To learn more, visit deceraclinical.com. We are hiring a Grants Coordinator to join our team! The Grants Coordinator is responsible for managing/implementing the preparation, documentation, submission, and tracking of educational grants. Other duties may include budget reconciliations, outcomes reports, transfer of value information, and maintenance of grant processes from submission through reconciliation.

Requirements

Manage multiple deadlines
Perform well in a fast-paced environment with changing demands
Manage several projects with tight timelines, documenting changes, and working with a sense of accurate urgency
Follow SOPs
Detail-oriented, adaptable, supremely well-organized. Excellent interpersonal skills
Problem-solving mentality; high energy level; flexible
Expertise in Microsoft office (PowerPoint, Word, Excel, Outlook, etc.) Experience in Salesforce or other financial tracking/CRM software) is preferred but not required
Position may require occasional extended hours in alignment with workload demands and submission deadlines.
Undergraduate degree preferred
Prior experience in CME/CE or grant administration is preferred, but not required.

Responsibilities

Work with assigned team to maintain oversight of the status of grants in the development process.
Work independently to prioritize grant submission timelines and submission preparation based on Standard Operating Procedures, directives provided, and the task queue.
Input all needed information for grant submissions, including the preparation of additional documents, into supporter grants systems.
Track budget, outcomes data reconciliation, and Transfer of Value reporting deadlines and input all needed materials for these deliverables into portal systems, including working with other departments when needed.
Support all partners in submission of all supporter materials (including, but not limited to, grants, budget reconciliations, outcomes, transfer of value reports, change of scopes).
Serve as one of the grant portal resident experts in navigating supporter grant submission requirements, timelines, and grant entry systems.
Maintain and update all required internal supporting technology systems (including, but not limited to, NetSuite and Salesforce) with grant submissions and any change to funding status.
Process Letters of Agreement, including record-keeping, processing contractual signatures, and booking sales.
Assist in answering any queries from supporters and foster excellent relationships with supporters and partners.
Perform accuracy checks on all submission materials, including budgets, LOAs, attachments, outcomes, and reconciliation documents, ensuring all materials match required formats and contain correct program identifiers.
Identify new supporter requirements in grant portal and notify Director of all new process requirements.
Other duties as required.