Grants Coordinator

Woodhaven Learning Center•Columbia, MO

About The Position

DEFINITION The Grant Coordinator supports Woodhaven Learning Center’s development efforts by coordinating day-to-day grant activities across the full grants lifecycle, including research, proposal development, tracking, compliance, and reporting. Working under the direction of the Grants Manager, the Grant Coordinator plays a critical operational role in maintaining grant systems, ensuring deadlines are met, supporting cross-department collaboration, and strengthening internal grant processes. This position is ideal for a detail-oriented professional with strong writing and organizational skills who is ready to take ownership of grant coordination responsibilities while continuing to build expertise in nonprofit development and institutional fundraising. EXAMPLES OF WORK DUTIES Coordinate and support the preparation and submission of foundation, corporate, and government grant applications Maintain the grant funding calendar, tracking deadlines, reporting requirements, and follow-up activities Conduct grant prospect research and assist in identifying new funding opportunities aligned with organizational priorities Draft, edit, and format grant narratives, budgets, and attachments under the guidance of the Grants Manager Gather, organize, and maintain supporting documentation for grant applications and reports Enter and update grant data in the project management and tracking systems Monitor grant compliance requirements and support timely submission of interim and final reports Collaborate with program, finance, and development staff to collect data and outcomes for reporting Support internal grant workflow improvements and documentation of grant processes Participate in development team meetings and cross-departmental coordination related to grants Maintain confidentiality and represent Woodhaven Learning Center in a professional and positive manner Perform other duties as assigned

Requirements

Bachelor’s degree in English, Communications, Nonprofit Management, Public Administration, Business, or a related field; or equivalent combination of education and experience
1–3 years of experience in grant writing, nonprofit development, or a related administrative role
Strong writing, editing, and research skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent attention to detail and ability to manage multiple deadlines simultaneously
Strong organizational, time management, and follow-through skills
Ability to work both independently and collaboratively across departments
Clear, professional written and verbal communication skills
Ability to work in a standard office environment, including prolonged periods of sitting
Ability to use a computer, keyboard, and office equipment
Occasional lifting of files or materials up to 25 pounds

Nice To Haves

Experience with CRM, grant management, or project management software preferred

Responsibilities

Coordinate and support the preparation and submission of foundation, corporate, and government grant applications
Maintain the grant funding calendar, tracking deadlines, reporting requirements, and follow-up activities
Conduct grant prospect research and assist in identifying new funding opportunities aligned with organizational priorities
Draft, edit, and format grant narratives, budgets, and attachments under the guidance of the Grants Manager
Gather, organize, and maintain supporting documentation for grant applications and reports
Enter and update grant data in the project management and tracking systems
Monitor grant compliance requirements and support timely submission of interim and final reports
Collaborate with program, finance, and development staff to collect data and outcomes for reporting
Support internal grant workflow improvements and documentation of grant processes
Participate in development team meetings and cross-departmental coordination related to grants
Maintain confidentiality and represent Woodhaven Learning Center in a professional and positive manner
Perform other duties as assigned