Grants Coordinator A

University of Pennsylvania

98d • $49,500 - $55,000

About The Position

Under the supervision of a Grants Manager, the Grant Coordinator A will provide research and financial administrative support for the Department of Dermatology. This role will be responsible for the preparation, review, and submission of sponsored program proposals to foundations, federal, and industry sponsors. This individual will function as a resource and ensure compliance with university and sponsored program guidelines, policies, and procedures. Post award duties include financial monitoring and reporting for sponsored programs, meeting regularly with investigators for expense reporting, and processing reports and transactions throughout close out. This role will prioritize the management of clinical research studies with a strong emphasis on startup activities, invoiceable billings, and cost analysis to ensure that individual studies are appropriately budgeted to ensure effective and efficient utilization of department resources (e.g. Clinical Studies Unit) in pursuing Dermatology’s research mission.

Requirements

• Associate of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Grant and contract administration and/or accounting preferred with knowledge of and demonstrated competency with compliance issues related to the management of both federal and non-federal sponsored research.
• Strong proficiency in Microsoft Office and experience in University financial systems is preferred.
• Excellent interpersonal and communication skills to work independently as well as part of a team with faculty and staff under strict deadlines while demonstrating attention to detail.

Responsibilities

• Preparing post-award financial reporting and analysis, collaborating closely with investigators to ensure accurate expense tracking and seamless close-out processes.
• Submitting annual progress reports to sponsoring agencies.
• Processing cost transfers via journaling.
• Generating and distributing detailed grant submission checklists to investigators in advance of sponsor deadlines.
• Preparing budgets and submitting grant proposals to foundations, federal agencies, and industry partners.
• Assisting in efficient startup of clinical research trials, ensuring timely initiation and resource optimization.
• Performing cost analysis and management of study specific invoiceable billings to inform critical decisions regarding study viability and resource utilization within the department’s Clinical Studies Unit.
• Maintaining staff payroll allocations using Workday, reallocating inaccurate payroll allocations, and reviewing effort reporting to ensure accuracy and compliance.
• Maintaining financial and regulatory compliance using complex internal databases and systems.
• Other duties and responsibilities as assigned.

Benefits

• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
• Tuition assistance for employees, their spouses, and dependent children.
• Generous retirement plans including Basic, Matching, and Supplemental retirement plans.
• Substantial time away from work for personal needs.
• Long-term care insurance for faculty and staff and eligible family members.
• Wellness and work-life resources to support health and balance.
• Professional and personal development resources.
• Access to University resources and cultural activities.
• Discounts and special services for faculty and staff.
• Flexible work options for better work-life balance.
• Forgivable loan for eligible employees interested in buying a home in West Philadelphia.
• Adoption assistance for qualified expenses related to legal adoption.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees