Grants & Contracts Manager

The Clean Slate Initiative • Orlando, FL

13h • $85,000 - $90,000 • Remote

About The Position

Reporting to the Senior Grants and Contracts Manager, the Grants and Contracts Manager oversees the full lifecycle of grants, contracts, and vendor agreements at CSI. This role ensures compliant contract and grant management, accurate system setup, cross-functional coordination, and timely payment tracking and reconciliation. The position also supports month-end and audit processes while improving efficiency through SOPs, risk mitigation, and system enhancements.

Requirements

• Detail-oriented and systems-driven, with experience supporting contracts, grants, and financial operations
• Comfortable working autonomously, take initiative with minimal direction, and can easily ebb and flow between grant and contract work as priorities shift
• Comfortable managing multiple workflows while maintaining accuracy and meeting deadlines
• A clear communicator who collaborates effectively with internal teams and external partners
• Proactive about documentation, compliance, and process improvement
• Dependable, adaptable, and willing to step in as a trusted back-up when needed
• Motivated by mission-driven work and operational excellence
• Currently reside in the United States and be authorized to work in the United States
• Work collaboratively with a team in various time zones
• Be close to a major airport with the ability to travel approximately 10-15%
• Attend required quarterly onsite planning meetings in various locations
• Attend 1 all staff learning trip and our annual convening each year

Responsibilities

• Manage the full contract lifecycle, from initial drafting through execution and renewal
• Partner with internal stakeholders to draft, review, and track contracts in alignment with organizational and compliance requirements
• Monitor contract timelines, deliverables, reporting obligations, and expiration dates using CLM tools and software
• Coordinate with the CFO on legal review needs, escalations, and approvals
• Set up and maintain grantee and contractor records in financial systems
• Serve as the primary point of contact for contractor onboarding, compliance verification, and finance-related inquiries
• Manage payment schedules, proactively resolve discrepancies, and ensure timely disbursements
• Support implementation, maintenance, and ongoing optimization of grant management systems
• Reconcile contract and grant payments monthly across Bill.com, Expensify, and Sage Intacct
• Ensure accurate transaction coding and alignment with approved budgets and funding sources
• Maintain and update encumbrance records for active contracts and grants
• Support month-end and year-end close activities, reporting, and audits as needed
• Develop and maintain standard reports on contract status, committed funds, and expenditures
• Ensure compliance with internal policies and funder-specific requirements
• Assist with financial analysis, budget forecasting, and variance tracking related to contracts and grants
• Monitor and submit required state lobbying registrations and related filings
• Develop, document, and maintain SOPs for contracting, grants, and vendor management processes
• Identify opportunities for increased efficiency and lead process improvement initiatives
• Support staff training on systems, workflows, and compliance standards

Benefits

• Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance, a 6% employer match towards 401k retirement, pre-tax transportation benefits, and paid holidays, vacation, sick, and casual time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed