Grants, Contracts, and Financial Admin

University of Oklahoma•Norman, OK

About The Position

The Grants, Contracts, and Financial Admin oversees the GEAR UP the METRO grant budget by managing accounting workflows, ensuring accurate and timely financial processing, maintaining compliance with federal, state, institutional, and sponsor guidelines, and providing leadership across reporting, auditing, sub‑award management, and collaborative budgeting activities—all while upholding rigorous accuracy standards under strict deadlines and supporting comprehensive financial analysis and documentation. The incumbent will collaborate with the grant PI, directors, and staff to ensure budget alignment and required documentation is updated and maintained to meet all compliance standards and deadlines. What’s in it for you: On top of your salary, you will have access to a generous benefits package that includes: 14 holidays each year and 18 – 22 hours of earned PTO per month. Insurance plans for you and your family. Retirement options that require no contributions from the employee. And much more! For a list of OU’s benefits, click here. What will you do: We are seeking a Grants, Contracts, and Financial Admin to forward our mission. This position will play a crucial role by providing accuracy in budget development, financial reporting, and maintaining financial records for sponsored research programs.

Requirements

Bachelor's Degree, AND: 36 months of pre- and post-award research experience.
Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor’s degree for a total of 84 months of related experience.
Advanced Excel skills with the ability to build and manipulate spreadsheets
Financial or accounting experience to include analysis, auditing, and budgeting
Able to work well with interdepartmental teams and initiatives
Able to read and interpret policy as well as State and Federal regulations
Ability to supervise staff and communicate directions and expectations effectively
Able to create and deliver effective training presentations
Advanced and proficient writing skills for composing audits, reports, and advisories
Highly organized and able to handle multiple projects and deadlines.
Ability to communicate verbally and in writing.
Ability to produce reports and complete work within deadlines.
Strong initiative to solve problems in a timely manner.

Responsibilities

Manages general accounting operations, monitors the budget, acts as the liaison between the K20 Center and other university, state, and federal agencies, oversees sponsored programs financial compliance, and maintains records.
Manages the day‑to‑day operations and supervision of the ORS post‑award team, integrating oversight of accounting workflows and ensuring accurate, timely financial processing.
Enters financial data into the University’s financial accounting system while reviewing, reconciling, and maintaining accurate departmental financial documentation.
Maintains professional standards under routine conditions of non‑negotiable time constraints by ensuring data accuracy, resolving discrepancies, and meeting strict financial deadlines.
Oversees, manages, and delivers leadership in ensuring compliance in post‑award financial reporting, incorporating financial analysis and report preparation to meet all required standards.
Responsible for oversight of outgoing sub‑awards, monitoring expenditures, maintaining agreement documentation, and supporting accurate cost and budget transfers.
Works closely and collaboratively with the Principal Investigator and ORS to align budget preparation, financial reporting, and cross‑departmental accounting processes.
Maintains up‑to-date knowledge of federal, state, institutional, and sponsor guidelines to ensure financial practices remain accurate, compliant, and audit‑ready.
Acts as a point of contact for all audits related to ORS, preparing required documentation, balancing transactions, and supporting auditors with clear, accurate records.
Performs various duties as needed to successfully fulfill the function of the position, including financial analysis, reporting support, and coordination of key accounting activities.