Grants Compliance & Oversight Analyst

PRTC•Alexandria, VA

3h•Onsite

About The Position

The Grants Compliance & Oversight Analyst plays a critical role in safeguarding public funds and ensuring VRE’s financial sustainability by verifying that grant expenditures comply with federal, state, local, and organizational requirements. This position is responsible for reviewing invoices and reimbursement requests, identifying discrepancies, and supporting strong financial oversight of grant-funded programs.

Requirements

Knowledge of and ability to interpret relevant federal, state, and local transportation laws, regulations, guidelines, and practices
Knowledge of methods and best practices for ensuring compliance with transportation laws and regulations
Ability to analyze large amounts of data and make financial information understandable to a wide range of audiences
Knowledge of business management, funding environment, vendor management, and customer service principles and best practices
Strong analytical, problem-solving, and decision-making skills
Proficient with Microsoft Office applications, including Excel and Outlook, and experience in using diverse technological systems
Excellent written and oral communication skills
Ability to establish and follow detailed work procedures
Ability to manage multiple tasks and meet deadlines
Ability to maintain confidentiality of information and professional boundaries
Solid organizational skills and ability to be flexible and adaptable in responding to new information, changing conditions, and/or unexpected obstacles in a fast-paced environment
Professionalism and skill in dealing effectively with diverse individuals at all levels of the organization, as well as with external stakeholders and customers
Ability to apply critical thinking skills to identify the strengths/weaknesses of alternative solutions and approaches to problems
Ability to develop, evaluate, recommend, and implement processes and procedures that contribute to organizational and operational effectiveness and efficiency
Ability to accurately organize and maintain paper documents and electronic files
Ability to work both independently and as part of multi-disciplinary departmental teams, and to respond to a variety of conditions without direct supervision
Ability to manage stress, maintain an even temperament and demonstrate confidence when making decisions in the best interest of the passenger, VRE and the railroads
Bachelor’s degree in Accounting, Finance, Public Administration, Business, or a related field
3+ years of experience in financial review, grants administration, auditing, or a similar compliance role
Ability to analyze financial documentation and interpret regulatory guidance
Basic understanding of accounting principles and financial control practices
Must possess a valid driver’s license, current auto insurance, and always maintain a safe driving record during employment with VRE
Ability to work the flexible hours demanded by a transit operation environment

Nice To Haves

Strong working knowledge of key transit funding regulations, including 2 CFR 200, FTA Circular 5010.1F, and applicable GSA travel requirements
Experience in the public transportation or rail industry

Responsibilities

Review vendor invoices and supporting documentation to ensure accuracy, completeness, and allowability prior to payment and grant reimbursement
Verify documentation for compliance with requirements from funding partners, such as the Federal Transit Administration (FTA), Virginia Department of Rail and Public Transportation (DRPT), Virginia Passenger Rail Authority (VPRA), Northern Virginia Transportation Authority (NVTA), and Northern Virginia Transportation Commission (NVTC)
Proactively identify discrepancies, documentation gaps, or unallowable costs and work collaboratively with departments and vendors to resolve issues quickly
Maintain organized, audit-ready records that support grant reporting, reimbursements, and compliance reviews
Provide support to grants accounting and finance staff with reporting, reimbursement, drawdown, and other administrative activities as needed
Partner with planning, design, construction, and operations teams to promote compliance best practices and strengthen internal controls
Monitor changes in federal and state grant regulations, ensuring organizational practices remain aligned with current requirements
Promotes and contributes to a positive customer service experience
Maintains a healthy and safe working environment
Performs other duties and responsibilities as assigned