Grants Associate

Paul M. Angell Family Foundation•Chicago, IL

15d•$80,000 - $90,000•Hybrid

About The Position

The Grants Associate is the frontline ambassador for our grantmaking operations, rounding out the Grants Management team as it grows to three. The Grants Manager focuses on our internal stakeholders and systems, and the Senior Grants Manager supports our complex grantmaking while preparing for upcoming growth and change at the organization. You focus on the external experience for our applicants and grantees by ensuring they can navigate our application, payment and reporting processes with ease, clarity, and grace. We are looking for a "go-getter" who finds fulfillment in the day-to-day rhythm of grants administration. You are someone who treats every email as an opportunity to provide exceptional service and every spreadsheet as a tool to clearly and accurately tell the story of our impact. You are a collaborative teammate who takes initiative, acts as an equal partner to your peers, and is excited to elevate the work of the entire foundation through meticulous data stewardship and thoughtful communication.

Requirements

Grants or Development Experience. 2–4 years of experience in grants administration, non-profit operations, or fundraising/grant writing. Understanding the "other side" of the application process is a significant plus.
Exceptional Customer Service. A background in roles that require high-touch communication and the ability to handle a high volume of inquiries with professionalism and empathy.
Data Fluency. Advanced proficiency in Excel and experience working within a CRM or database (Foundant, Salesforce, Blackbaud, etc.). You should be very comfortable with numbers and detail-oriented record keeping.
Organizational Prowess. A proven ability to manage routine tasks and multiple deadlines simultaneously without losing track of the small details.

Responsibilities

Communicate with Grace. Serve as the primary point of contact for grantees and applicants. You’ll respond to every inquiry with warmth and clarity, providing technical assistance and ensuring our partners feel supported throughout the application lifecycle.
Manage Due Diligence. Lead the routine verification of tax statuses and ensure all required documentation is submitted.
Champion the "Customer Experience." Develop robust resources to make our application and reporting processes easier to navigate and continuously look for ways to make our processes less burdensome, reflecting our commitment to equity.
Steward the Data. Manage the data of our grants management system (Foundant), which includes supporting the Grants Manager in processing approvals and payments. You are comfortable with high-volume data entry and take pride in ensuring the accuracy and integrity of our records.
Ensure excellence in Board materials. Assist the Grants Manager in the production of Board Books, which includes verifying data accuracy, coordinating deadlines and final documents with Program Teams, and running standard reports from the grants management system.
Coordinate Grant Cycles. Process applications and reports as they arrive, moving them through the pipeline and ensuring that the Grants Manager and Program Teams have the "pulse check" they need on pending items.
Excel in Reporting. Pull regular reports and analyze numbers to help the team track our impact. You are the "Excel whiz" who can organize data into clear, readable formats for peer presentations and staff meetings.
Support System Evolution. Play a key role in our upcoming migration to a new CRM/grants management system. You’ll help clean data, test new workflows, and ensure the transition is seamless for our partners as they apply for funding, receive grant decisions, and report on their progress.
Elevate the Work. Partner closely with Program Associates (and Program staff) to ensure grantmaking within their portfolios moves smoothly.
Peer Presence. Regularly share updates and insights from the grantee "frontlines" with the broader team, ensuring we are making decisions and continuously improving our work based on the actual experiences of our grantee partners.
Contribute Broadly. Serve on internal committees and working groups. You’ll bring the grants perspective to foundation-wide initiatives and collaborate with colleagues from every department on projects that go beyond your daily tasks.

Benefits

Healthcare: 100% paid Platinum PPO health insurance premium for employee and 80% for dependents or family.
Dental and Vision: 100% paid premium for employees, dependents, and family.
403b retirement savings plan employer contributions match: After three months of employment, the Foundation will contribute up to 9% of the employee’s salary—5% will be an outright contribution, and the Foundation will match up to 4% of the employee’s contribution to the plan.
In addition to vacation, holidays, wellness, and sick days, the PMAFF offices are closed from December 26th through New Year’s Day annually and employees’ salaries are paid during this closure.
Twelve weeks of paid parental leave for a birth parent, non-birth parent, or adoption.
We are committed to supporting your growth through professional development funds, tailored to your role and learning needs. We provide opportunities for collaboration, skill-building, and the time and space to grow in your career.

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