Grants and RFP Assistant

Study Smart Tutors•New Orleans, LA

10d•$20 - $25•Remote

About The Position

This role is open across all states. About Study Smart Tutors Study Smart Tutors is a college and career access organization that collaborates with partners to promote educational equity, access, and success by providing a diverse range of tools for students, families, and educators. Our mission is grounded in closing opportunity gaps and empowering communities through high-quality, culturally responsive academic support. We offer an array of college access courses at no cost to our students or their families. We are able to accomplish this by partnering with schools, outreach programs, and other college and career access organizations to provide efficient and effective college and career access programming and classroom-based test preparation. To learn more about Study Smart Tutors visit us at www.studysmarttutors.com Position: Grants and RFP Coordinator We are seeking a detail-oriented, highly organized Grants & RFP Assistant to support the development of local, state, and federal grant applications with our partners and Requests for Proposals (RFPs) for our business expansion. This role is ideal for someone who is passionate about educational equity, highly organized in multitasking, and skilled at writing and document formatting. We are looking for a person eager to grow in the grants and RFP field. The Grants & RFP Assistant will work closely with the Grants & RFP Coordinator and cross-departmental teams to gather information, prepare documents, support writing projects, and maintain submission systems. This position is essential in ensuring smooth workflows, timely submissions, and strong internal communication.

Requirements

Bachelor’s degree required; fields such as English, Communications, Education, Public Policy, or related areas a plus.
Strong writing, proofreading, and document-editing skills.
Excellent organizational skills with the ability to handle multiple deadlines.
Competency in Google Workspace (Docs, Sheets, Drive); Salesforce experience a plus.
Ability to work independently while collaborating effectively with a remote/hybrid team.
Available to work in Central Standard Time zone.

Nice To Haves

Preferred 1+ years of experience in writing, administrative support, project coordination, or related work (grant/RFP experience preferred but not required).

Responsibilities

Assist in preparing draft narratives, attachments, and supporting documents for grants and RFP submissions.
Proofread and format proposals to ensure clarity, accuracy, and consistency.
Help maintain updated boilerplate language, organizational descriptions, and standard proposal materials.
Track deadlines, required documents, and submission instructions for grant and RFP opportunities.
Assist in maintaining the grants/RFP calendar and sending reminders to internal stakeholders.
Organize, label, and maintain proposal files and folders on Google Drive.
Support tracking of submissions and outcomes in Salesforce and internal logs.
Conduct background research on potential RFPs, grants, and partner opportunities.
Gather data, program details, and impact stories from internal teams (Education, Curriculum, Partnership Success).
Assist with compiling budgets and required forms under the direction of the Coordinator and leadership.
Serve as support for communication between departments regarding proposal needs and deadlines.
Assist in coordinating meetings, collecting updates, and following up on outstanding items.
Prepare summaries and notes for grant requirements, RFP instructions, and funder specifications.
Support the development of interim and final grant reports by gathering data and drafting narrative sections.
Assist in preparing stewardship documents such as success stories, program highlights, and impact summaries.