Grants and Finance Specialist (Hybrid/Remote Eligible)
About The Position
Stanford University, Department of Medicine, is seeking a highly motivated, hard-working professional to work in the role of Grants and Finance Specialist under the general direction of the Research Operations Manager to develop, implement and administer the vision, strategy, and goals of the various research efforts within the Division of Primary Care and Population Health (PCPH). The role of this position will oversee both pre and post award portfolios for our research population, collaborating with faculty and researchers to develop and manage their funding sources. This role requires serving as a resource expert, supporting the growth and development of our faculty and research efforts. Given the significant growth of our Division in recent years, we are seeking a candidate who is adept at multitasking, extremely detail-oriented, self-motivated, and a strong team player. Excellent communication skills are essential for high-level interactions within our diverse academic and medical community. This role will be in a hybrid agreement frequenting our Stanford campus but is remote eligible.
Requirements
- Bachelor's degree and three years of job-related experience, or combination of education and relevant experience.
- Basic knowledge of governmental regulations.
- Ability to understand, interpret, and communicate policies and procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
- Strong accounting skills; knowledge of accounting principles.
- Ability to complete Cardinal Curriculum I and II within first year in role.
- Knowledge of procurement needs, including sole sourcing, cost analyses, vendor requirements, and small business reporting.
- Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
- Competency in project management.
- Extreme attention to detail.
- Ability to work well independently, but also to seek or offer assistance when needed.
- Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
- Excellent time management and organizational skills.
Nice To Haves
- Higher Education experience preferred.
- Extensive knowledge of policies related to research administration (Uniform Guidance, sponsor policies and practices).
- Strong understanding of Stanford systems: Stanford Electronic Research Administration (SeRA) and Oracle financials.
- Commitment Management System, iLab, Business Intelligence reporting module.
- Certified Accountant or Auditor or similar credential desired.
Responsibilities
- Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
- Develop, prepare, and finalize project budgets, and provide budget justification.
- Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost sharing requirements are fulfilled; initiate cost transfers.
- Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
- Develop and communicate reports supporting project status; create effective forecasting and decision aides.
- Understand, apply, and advise on university and government policies for projects.
- Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
Benefits
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Industry
Educational Services
Number of Employees
5,001-10,000 employees
