Grants and Contracts Officer

Internews • Asia, TN

367d

About The Position

This role is with Internews Europe' department of Grants, Contracts and Compliance (GCC). The role will be based in the Asia Region, and will report directly to the Director of GCC in London, United Kingdom. It will oversee all stages of the award management process, from funding proposals to programme close-outs. The role will have the overall responsibility of ensuring contractual and regulatory compliance of awards contracted to Internews Europe. You will work closely with Regional Offices and Technical Leadership Teams to ensure that our programmes receive seamless and rigorous contract management support, irrespective of sources of funding and forms of donor awards.

Requirements

• BA degree in a relevant field (not required if there is a strong work experience). Strong experience preferred over formal education.
• Strong work experience in a grants and contracts role, preferably in the NGO sector.
• Strong expertise in rules, regulations and requirements of major European donors. Experience in the compliance-management of awards from the European Commission and SIDA is essential.
• Experience in staff and partner training, both face-to-face and remotely.
• Experience in the management of procurements and grants under awards from major European donors.
• Ability to multitask, prioritise, and manage workload effectively.
• Exceptional attention to detail.
• Microsoft Office user, with advanced skills in Excel.
• Strong problem-solving and analytical skills. Solution driven. Can-do attitude.
• Effective communication skills; verbal and written.

Nice To Haves

• Expertise in managing commercial contracts with European donors, including EC and FCDO.
• Good command in one of the following languages: Russian, Spanish, French.
• Experience working in country offices.

Responsibilities

• Reviews and approves teaming agreements and non-disclosure agreements with prospective project partners; develop other forms of tailored agreements when required, such as MOUs and Consortium Agreements.
• Reviews and edits budget proposals to prospective donors ensuring: accurate, complete, and consistent submissions; compliance to donor requirements; appropriateness and sufficiency of budgets.
• Coordinates pre-award due-diligence process with prospective donors; reviews and negotiates agreements with donors for incoming awards and modifications; accountable for the management of associated risks.
• Advises Internews staff and partners on matters of internal and donor compliance throughout the project management cycle.
• Leads on effective operational start-up of new projects, including inductions to donor requirements, correct adaptation of standard award procedures and templates, and trainings for staff and partners on donor rules, and Internews' procedures for the management of procurements and grants.
• Works closely with the Internal Audits Manager to set up and implement effective internal controls.
• Participates in the recruitment of key grant management positions for Internews Europe's projects.
• Leads on the process of due-diligence for prospective grantees. Prepares grant agreements in compliance with Internews's and donors' requirements.
• Spot-checks and provides final approvals to financial reports from grantees. Checks the correctness of calculations of advances to grantees.
• Coordinates close-outs of grant agreements, provides guidance to Internews staff and sub-grantees.
• Builds grant management capacities of Internews staff and grantees, collects and replicates best practices.
• Manages resource sharing agreements with our Alliance partner - Internews Network (IUS) - within their portfolio of projects.
• Advises staff on IEU's and donors' requirements for procurements in line with Internews' Procurement Policy and Procedures.
• Supports the development of procurement plans to ensure internal and donor compliance.
• Manages the design and administration of higher-value procurements. Negotiates terms and conditions with sub-contractors.
• Drafts and, within delegated authority threshold, signs sub-contracts and amendments.
• Establishes and maintains records in Internews' award management platform. This involves significant data entry responsibilities and accountability.
• Actively contributes to corporate level risk management, monitoring and mitigation.
• Other responsibilities at the GC&C as required by business needs and assigned by the Director of GC&C.

What This Job Offers

• Job Type: Full-time
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: Bachelor's degree
• Number of Employees: 501-1,000 employees