Grants and Contracts Manager

Duke University•Durham, NC

51d•$61,535 - $95,880

About The Position

Duke University is seeking a Grants and Contracts Manager to join our team. In this role, you will coordinate and perform both pre-award and post-award activities for a unit with a large, complex, and diverse portfolio of grants and contracts. You will ensure proposals meet agency and university guidelines, manage timelines, and oversee compliance throughout the lifecycle of awards. This position also involves managing a mid-sized unit and facilitating large projects that span multiple disciplines and faculty. You will play a critical role in supporting research excellence and ensuring financial integrity.

Requirements

Bachelor's degree and strong communication, analytical, and organizational skills.
Completion of Research Administration Academy (RAA) and Advanced Grants Management (AGM) within required timelines.
Three years of relevant grants and contracts experience.
Ability to complete Advanced Grants Management training.
Demonstrated skills in analyzing data and formulating conclusions.
Ability to learn changing technologies related to grants and contracts management.
Ability to manage and prioritize multiple projects/tasks simultaneously.
Ability to create verbal and written reports.
Understand and apply knowledge of national compliance issues to circumstances at Duke University.
Understanding of asset management for funded projects as applied to Duke University policies and practices; able to direct others and troubleshoot asset management issues.
Understand and apply basic concepts of export controls as they relate to proposal submission and award management.
Apply federal rules to contract negotiations and management.
Apply budget management principles to contracts.
Assist others in understanding Federal and Duke University rules, regulations, and requirements of IRB, IACUC, COI, IBC, and Misconduct Science.
Communicate clearly with faculty regarding compliance obligations and escalate issues when necessary.
Establish and maintain systems to ensure timely compliance with RCR requirements.
Operationalize internal controls within a Duke University unit and apply basic internal control concepts to daily management of Federal awards.
Understand and apply basic concepts of clinical research in the Duke University compliance environment.
Manage effort allocation for individuals compensated from federal awards, including complex scenarios involving multiple appointment types.
Develop strategies for meeting compliance expectations within a dedicated unit and/or assigned portfolio.

Nice To Haves

Strong financial acumen
5 or more years of experience is preferred.
Experience managing complex grant portfolios.
Previous managerial experience.

Responsibilities

Coordinate and manage pre-award activities including proposal preparation, budget development, and compliance review.
Oversee post-award activities such as detailed reconciliation of project budgets, financial reporting, and effort management.
Serve as the primary resource for faculty and staff on grants and contracts policies and procedures.
Manage large, multi-disciplinary projects and facilitate subcontract agreements with ORA/ORS and collaborating organizations.
Develop and review budgets and justifications, ensuring accuracy and consistency across all components.
Monitor compliance with agency and University regulations regarding submission and reporting.
Prepare project management plans, reconcile monthly budget reports, and implement necessary adjustments.
Supervise grants and contracts staff and recommend personnel actions including hiring and performance appraisals.

Benefits

Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members.

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