Grants and Contracts Finance Administrator

Woodwell Climate Research Center•Falmouth, MA

1d•$62,000 - $75,000•Hybrid

About The Position

Join Woodwell’s Grants and Contracts Finance (GCF) team as a Grants and Contracts Finance Administrator. In this role you will have strategic growth and scalability, portfolio stewardship, compliance and regulatory lead and research lead. Responsibilities include but not limited: Strategic Growth & Scalability: Partner with leadership to support the Center’s strategic expansion by maintaining rigorous financial controls and scalable post-award processes Set-up new grants, projects and sub-awards in accounting system Review pre-award budgets and monitor post-award budgets in collaboration with Principal Investigators and scientists Ensure that as our funding grows, our financial integrity and reporting capabilities grow with it Portfolio Stewardship: Oversee the post-award financial health of an assigned researcher portfolio, ensuring fiscal alignment for a center-wide program expense base of $28M+ Administer kickoffs, implementation financial oversight, closeouts, and troubleshooting Assist with SEFA and annual audits Provide support to PIs in transition to new technologies and grant process and policies Compliance & Regulatory Lead: Apply 2 CFR 200 (Uniform Guidance) and agency-specific supplements (NASA, NSF, DOE) to complex financial transactions, ensuring our $5.5M+ federal funding remains audit-ready and compliant Researcher Liaison: Act as a dedicated financial guide for our science Research staff and Principal Investigators. You will translate complex financial data and compliance requirements into actionable, accurate financial reports through monthly and quarterly reviews Collaborate with the Sponsored Research Office (SRO) and the Foundation Relations (FR) to execute quarterly meetings with PIs Review project financials monthly and flag red flags to SRO and the PIs Manage and process award and project financial documents, including contracts, agreements, fee-for-service in digital filing system Lifecycle Management: Partner with SRO to orchestrate budget revisions, modifications; and lead on project invoicing, ensuring seamless and timely closeouts Sub-award Financial Coordination: Support SRO in the financial oversight of our $6M+ sub-award portfolio, verifying that subrecipients meet all federal regulations, and reporting requirements Audit Integrity: Maintain a meticulous digital filing system (Arcadia) to support annual audits, desk reviews, and internal controls safeguarding WCRC’s unmodified audit status

Requirements

Experience in a nonprofit research organization or academic research institution
Research Administration or Grant Accounting or Finance knowledge and understand the nuances of non-profit or research administration environments
Regulatory knowledge with demonstrated command of federal Uniform Guidance (2 CFR 200) and specific agency supplements (NSF/NASA/DOE to name a few)
Analytical intuition and ability to read complex contracts to quickly extract reporting, invoicing, and compliance requirements
Advanced Excel user (Pivot Tables and V-Lookups) and have deep proficiency with financial software Sage Intacct
Adaptable and ready to master new eRA systems like InfoEd
Must be detail-oriented and proactive, manage work and thrive in forecasting to minimize deadline pressure
Extensive experience with budgeting, and financial analysis and reporting
Extensive experience collaborating with Principal Investigators, Postgraduate and research scientists
Must be detail-oriented, with the ability to manage multiple projects while working under deadlines during peak times of the year
Work effectively as an independent problem-solver who knows when to ask the right questions
Ability to work east coast hours
2+ years of professional relevant experience, preferably in non-profit
Bachelors in Public Administration, Business Administration, Finance, Accounting or related field; or an equivalent combination of education and experience will be considered

Responsibilities

Partner with leadership to support the Center’s strategic expansion by maintaining rigorous financial controls and scalable post-award processes
Set-up new grants, projects and sub-awards in accounting system
Review pre-award budgets and monitor post-award budgets in collaboration with Principal Investigators and scientists
Ensure that as our funding grows, our financial integrity and reporting capabilities grow with it
Oversee the post-award financial health of an assigned researcher portfolio, ensuring fiscal alignment for a center-wide program expense base of $28M+
Administer kickoffs, implementation financial oversight, closeouts, and troubleshooting
Assist with SEFA and annual audits
Provide support to PIs in transition to new technologies and grant process and policies
Apply 2 CFR 200 (Uniform Guidance) and agency-specific supplements (NASA, NSF, DOE) to complex financial transactions, ensuring our $5.5M+ federal funding remains audit-ready and compliant
Act as a dedicated financial guide for our science Research staff and Principal Investigators.
Translate complex financial data and compliance requirements into actionable, accurate financial reports through monthly and quarterly reviews
Collaborate with the Sponsored Research Office (SRO) and the Foundation Relations (FR) to execute quarterly meetings with PIs
Review project financials monthly and flag red flags to SRO and the PIs
Manage and process award and project financial documents, including contracts, agreements, fee-for-service in digital filing system
Partner with SRO to orchestrate budget revisions, modifications; and lead on project invoicing, ensuring seamless and timely closeouts
Support SRO in the financial oversight of our $6M+ sub-award portfolio, verifying that subrecipients meet all federal regulations, and reporting requirements
Maintain a meticulous digital filing system (Arcadia) to support annual audits, desk reviews, and internal controls safeguarding WCRC’s unmodified audit status