Grants and Contracts Associate

About the position

The Grants and Contracts Associate supports and coordinates grants and contracts administration processes. He/she/they work in a dynamic environment requiring detail-oriented, independent, and professional work. He/she/they will coordinate closely with others on the Finance & Grants Team and the grantmaking teams to ensure smooth dissemination and administration of grants and contracts and accuracy of information.

Responsibilities

• Maintaining up-to-date grant and contract records and organized electronic files, ensuring data integrity throughout the system
• Maintaining robust grant and contract documentation files, including records of financial review, approvals, outstanding reports, and related communications
• Executing no-cost extension requests on current grants and contracts
• Drafting and sending grant award letters and contracts, sending reminders according to established policies and procedures, and activating them once returned
• Coordinating with contract leads and the Accounting Team on contract closures and modifications
• Providing other grant and contract processing-related assistance as needed
• Running request status reports twice weekly and as needed
• Monitoring the processing queue, assigning requests and tasks to relevant parties
• Executing disbursement requests and coordinating with the Accounting Team on disbursement-related inquiries
• Assisting with amendment-related tasks, as needed
• Troubleshooting grants management system–related issues and responding to inquiries
• Assisting with the coordination of cross-team and organization-wide communication
• Contributing to other tasks and projects, as needed

Requirements

• Bachelor’s degree or equivalent work experience
• 2+ years of relevant work experience
• Experience maintaining a database
• Excellent attention to detail
• Strong organizational skills, with ability to juggle multiple priorities in a fast-paced environment
• Strong analytical and problem-solving skills
• Ability to follow through on open issues and work effectively with a diverse group of staff, partners and vendors in a service-oriented manner
• Proficiency in Microsoft Excel and Outlook
• Commitment to the mission of ClimateWorks
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
• A commitment to a diverse, inclusive and equitable work environment

Nice-to-haves

• Experience in non-profit
• Grants and/or contracts administration
• Salesforce
• Asana

Benefits

• Multiple healthcare options available through Kaiser & UHC with 100% coverage for employee and dependents for HMO
• Dental – 100% coverage for employee and dependents
• Vision – 100% coverage for employee and dependents
• Fertility Benefit through Carrot Fertility
• Long and short-term Disability Benefit
• Life Insurance (3x base salary up to $750k for employee only)
• 20 days PTO in the 1st year, increasing to 25 days in the 2nd - 8th year, and 30 days in the 9th year
• 11 Observed holidays and 2 floating holidays
• 401k Plan with automatic contributions and matching after 6 months of service