Grants and Contracts Associate - Office of Research Facilitation

University of Illinois • Chicago, IL

385d

About The Position

The Grants and Contracts Associate in the Office of Research Facilitation at the University of Illinois Chicago is responsible for managing and coordinating sponsored research activities. This role encompasses all aspects of sponsored research administration, including proposal development, grant and contract management, and compliance with sponsor regulations. The associate will work closely with faculty and researchers to identify funding sources, prepare submissions, and ensure the financial and programmatic integrity of grants and contracts.

Requirements

• Bachelor's degree in business administration, accounting, finance, economics or a field related to the position.

Nice To Haves

• A minimum of three years' experience in a research setting with at least two years of those years performing financial reporting, grants and contracts administration, or research management.
• Knowledge of the policies and procedures of research administration and financial management.
• Knowledge of computers, word processing, spreadsheets, and database management.
• Certified Research Administrator certification (CRA)

Responsibilities

• Supports and oversees the administration of grants, contracts, and subcontracts.
• Interprets and provides guidance regarding sponsor policies and regulations; contributes to the development, implementation, and analysis of policies, procedures, programs, objectives, and long-range planning related to research and sponsored programs.
• Performs high-level research and provides reports and detailed analyses for administrative use.
• Reviews grant and contract solicitations to complete appropriate internal and external documentation for research application submissions.
• Prepares and negotiates grant awards, contracts, and subcontracts in conjunction with faculty and/or researchers; collaborates with staff and key stakeholders to resolve issues related to sponsored grants and contracts.
• Assists PIs with budget development for grant and contract submissions; creates, processes, and routes appropriate proposal budget and related materials through the University systems.
• Researches and identifies potential funding sources through various means and guides faculty and staff toward funding opportunities that match their needs.
• Participates in the planning, implementation, and administration of internal grants.
• Serves as primary liaison between external agencies and responsible units to ensure all information is correct and in compliance with university/agency, federal, state, and sponsor regulations governing grants and contracts; responds to audit requests that pertain to the grant.
• Monitors, maintains, and/or approves the financial status and program performance of the grant project; forecasts cash requirements, cash flow, and spending rates; monitors, prepares, and/or directs the preparation of the fiscal reports.
• Ensures all contractual requirements have been met; reviews, edits, and approves fiscal portions for the awards; completes the closeout requirements including a review of the final financial and technical reports.
• Generates monthly reports for PIs and ensures budgeted personnel and monthly expenditures are appropriately charged to each project.
• Manages requests for no-cost extensions, progress reports, prior approval, and grant closeouts; coordinates and completes documentation for Just-In-Time submissions.
• Coordinates and completes subcontracts.
• Other duties as assigned.

Benefits

• Health, Dental, Vision, Life, Disability & AD&D insurance
• Defined benefit pension plan
• Paid leave including Vacation, Holiday, and Sick
• Tuition waivers for employees and dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree
• Number of Employees: 10,001+ employees