Duke Careers-posted 2 months ago
$59,829 - $96,900/Yr
Full-time • Entry Level
Durham, NC
5,001-10,000 employees

This position will be located within the School of Medicine Shared Research Administration Resource Group and will play an active role in working with specifically identified departments to manage their portfolio of grants and contracts. Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals. Ensure all applications and contracts meet agency and university guidelines and published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements. This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.

  • Develop budgets and budget justification which include proofing the budget for inconsistencies and ensuring accuracy.
  • Prepare and submit grants and contracts through pre-award process utilizing both Sponsor and Duke regulations.
  • Advise the faculty/PI on administrative requirements in preparing proposal submissions.
  • Assist faculty/PI and study team with development of internal cost assessment and subsequent budget development and negotiation with sponsor.
  • Prepare, coordinate and review proposal elements such as biosketches, justifications and facilities & resources for consistency, accuracy, and completeness.
  • Monitor compliance with agency and University regulations regarding submission; verify all financial information.
  • Review sponsored projects through Sponsored Projects System to ensure compliance with University procedures.
  • Manage assigned projects and financial project portfolios.
  • Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution.
  • Monitor proposal status and advise faculty/PI on requirements and deadlines associated with research protection protocols.
  • Establish sub-recipient financial and reporting requirements; coordinate issuance of sub-agreements with ORA.
  • Reconcile monthly budget reports and inform faculty/PI and/or supervisor of corrections/adjustments.
  • Prepare and submit requests for re-budgeting/modifying the funded project.
  • Maintain financial records per the institutional documents’ retention guidelines.
  • Ensure proper recording of revenue associated with all projects.
  • Bachelor's degree in a field of study directly related to the specific position.
  • Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (online), Basic Compliance (online), Duke Human Research Training (online), Budget Development and Negotiation Training, and Industry Funded Clinical Research—Process for Contracts within first six months of hire.
  • Successful completion of the Research Administration Academy (RAA) is expected.
  • No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.
  • Research or grants education and/or certification is preferred.
  • Certified Research Administrator preferred.
  • University/Institutional experience preferred.
  • Comprehensive and competitive medical and dental care programs.
  • Generous retirement benefits.
  • Wide array of family-friendly and cultural programs.
© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service