Grants and Contracts Administrator -Campus Grants Management Remote

Duke Careers•Durham, NC

55d•Remote

About The Position

Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries. Be You. Be Bold. Choose Duke. Be You. At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Grants and Contracts Administrator – Remote, you’ll be a vital part of a collaborative, interdisciplinary team within the Office for Research and Innovation. You’ll support faculty and researchers across diverse departments as they pursue groundbreaking work in sponsored research. This remote position is part of the Campus Grants Management Team (CGMT), a dynamic and growing unit dedicated to providing cradle-to-grave grant management services with a strong emphasis on customer service and compliance. You’ll thrive here if you’re a critical thinker, problem solver, and someone who enjoys working in a fast-paced, mission-driven environment. Be Bold. What You’ll Do: As a Grants and Contracts Administrator, you’ll be a subject-matter expert and strategic partner to faculty, supporting both pre-award and post-award activities:

Requirements

Bachelor’s degree required; research or grants education/certification preferred.
Completion of Duke-specific training modules within the first 6–12 months.
No experience required for candidates with relevant degrees.
Strong analytical, communication, and organizational skills.
High proficiency in Excel and Duke systems (SPS, SAP, Duke@Work, grants.duke).

Nice To Haves

Candidates with experience securing and managing U.S. Federal Funding—especially Training Grants—are strongly encouraged to apply.
Preference given to those with a proven track record in complex reporting and cost-sharing for federally funded programs.

Responsibilities

Prepare and submit proposals in compliance with sponsor and Duke regulations.
Advise faculty/PI on administrative requirements and proposal development.
Coordinate and review biosketches, budgets, justifications, and other documents.
Ensure timely routing and submission of proposals.
Manage subcontract processes with collaborating organizations.
Oversee budget, effort, reporting, and compliance throughout the grant lifecycle.
Provide guidance on budget revisions and sponsor requirements.
Generate ad hoc reports for faculty and business managers.
Manage sub-recipient agreements and financial reporting.
Reconcile budgets, submit cost transfers, and close out projects.
Ensure compliance with agency and university regulations.
Maintain financial records and manage overdrafts per institutional guidelines.
Develop project management plans and monitor cost-sharing obligations.
Apply federal and university rules to manage effort distribution.
Submit reports to central and unit management.
Perform other related duties as assigned.