Grants Administrator

About the position

The Grants Administrator is responsible for managing the administrative functions of the grants process at Washtenaw Community College. Reporting to the Director of Grants Development and Management, this role collaborates closely with grant project leads and the Restricted Funds Accounting Team. The primary focus of the Grants Administrator is on post-award programmatic oversight and compliance across the college. This includes ensuring the successful and timely implementation of grant-funded initiatives by project directors. The Administrator is tasked with monitoring adherence to institutional, governmental, and funding agency guidelines to ensure proper management of grant funds and achievement of project objectives.

Responsibilities

• Collaborate and meet regularly with project leads and the Restricted Funds Accounting Team to ensure compliance with grant requirements and alignment with approved spending plans.
• Organize and facilitate grant award kickoff meetings with relevant stakeholders to ensure shared understanding of responsibilities; coordinate grant closeout procedures, including final reporting and record archiving.
• Support project leads in the development and implementation of systems for tracking grant performance metrics, deliverables, and outcome data in accordance with funder guidelines.
• Maintain and routinely update the internal grants dashboard and electronic filing system to ensure accurate documentation of grant activity, compliance records, and audit readiness.
• Coordinate with project leads and accountants on budget modifications, preparation of required reports, renewal applications, extension requests, and other award-related paperwork.
• Draft and submit documentation for award amendments or change requests as required by funding agencies.
• Interpret federal, state, and institutional regulations and guidelines governing grant administration, and ensure consistent implementation across projects.
• Develop and deliver training sessions or resource materials for project leads and staff on grant compliance, allowable costs, reporting expectations, and internal grant processes.
• Participate in continuous process improvement efforts to enhance the efficiency, accuracy, and responsiveness of the grants management function.
• Assist the Director of Grants Development and Management in preparing grant proposals, with a focus on program continuity, alignment with college priorities, and sustainability planning.
• Monitor federal and state grant policy updates, attend professional development or grant management workshops, and share insights that may impact institutional grant strategy or operations.
• Other duties as assigned by the Director of Grants Development and Management.

Requirements

• Bachelor's Degree in Business Administration, Communications, Public Administration or a related field and at least two (2) successful years experience in grants management OR equivalent education and work experience.
• Preferably one (1) year experience supporting a community college or university.
• Grant management experience and knowledge of OMB CFR 200 highly preferred.
• Demonstrated understanding of the grants management process.
• Proficiency in the use of Microsoft Office products, Internet applications in a Windows environment, and integrated software systems.
• Effective organizational, communication, and analytical skills.
• Ability to work and solve problems independently, set priorities, and organize workload.
• Ability to appropriately handle confidential materials.

Benefits

• Generous Paid Time Off on top of 12 Paid Holidays
• Affordable & Comprehensive Health, Dental, Life & Vision Insurance
• 4:1 Employer Match for Retirement
• WCC Tuition paid for you AND your dependents
• Tuition reimbursement for colleges outside WCC