UNIV - Grants Administrator II - Psychiatry: Addiction Sciences Division

Medical University of South Carolina • Charleston, SC

1d • Onsite

About The Position

The Department of Psychiatry & Behavioral Sciences, Addiction Sciences Division is seeking a Grants Administrator II. This position will provide technical financial assistance post award to the Addictions Science Division (ASD) faculty, Finance Manager, and Division Administrator working with financial programs, software, and reporting mechanisms. Additionally, this position will provide procurement support for contractual and consulting activities associated with grant awards. Duties will be performed independently, and the position will exercise sound independent judgment in managing all aspects of internal and external grant funding and finances and effectively communicate with the Office of Research and Sponsored Programs and Grants and Contracts Accounting in support of the complex research portfolios of the faculty being supported.

Requirements

• A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities.
• Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)
• Additional New Requirements: Computer literacy.

Nice To Haves

• Proficiency with Microsoft Excel required.
• Prior experience working with grant submissions (preaward) and grant financial management (postaward) is highly desired.
• Ability to cultivate positive working relationships with coworkers and other departments (e.g. Office of Research and Sponsored Programs (ORSP) and Grants and Contracts Accounting (GCA) in order to provide optimal grants administration on behalf of ASD Faculty.

Responsibilities

• Post Award Communicate effectively with investigators/grantees regarding the fiscal aspects of their projects, attending meetings, as requested, in order to enhance understanding of project needs. Assist with re-budgeting requests for awards and contracts. Tracking and facilitating communication between PI and funding agencies regarding changes in effort, contractual arrangements, carryover requests, no-cost extensions, etc. and assist in continuations. Submit timely salary cost allocations (PCAs), retroactive salary adjustments (PAAs) for all personnel on assigned grants. Manage effort to include ASWs, Other Support documents, and VA-MOUs.
• Financial Reporting Review of award expenses monthly, paying particular attention to encumbrances on subcontracts, F&A withholdings, revenue generation, and outdated commitments/encumbrances that need to be eliminated. Prepare and distribute financial reports to Investigators/grantees monthly or upon request by the PI. Use financial reporting for preparation of No-Cost Extensions, Effort adjustments, Research Progress Performance Reports (RPPRs), hiring actions that affect budgets, and following annual faculty salary increases, annual COLA’s or Class and Comp staff adjustments.
• Procurement Review and approval of the procurement activities of assigned grants, special contracts, and consulting arrangements, ensuring the accurate documentation of all research-related expenditures in WorkDay. Follow up in WorkDay for timely processing of invoices from subcontractors and consultants and communicate any discrepancies or disruptions in payments to PI and subawardees/consultants. Provide procurement guidance to ASD purchasers to ensure appropriate policies are adhered to and processes are utilized for grant related purchases.
• Preaward Assist the development and preparation of grant proposals and submissions; perform duties related to the receipt and administration of funded awards. Engage subcontractors and consultants to obtain necessary information for submission Initiate and maintain necessary documentation for establishing subcontracts as needed. Receive and process JIT/NOA information needed to accept and establish awards.
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level