UNIV - Grants Administrator I - Psychiatry: Administration

Medical University of South Carolina•Charleston, SC

About The Position

The Department of Psychiatry & Behavioral Sciences is seeking a Grants Administrator I. This position will work with assigned faculty to provide technical financial assistance in post award to the Investigators, Administrative Manager and Division Administrator working with financial programs, software, and reporting mechanisms. Additionally, this position will provide procurement support for contractual and consulting activities associated with grant awards.

Requirements

A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience.
Ability to perform job functions in an upright position.
Ability to perform job functions in a seated position.
Ability to perform job functions while walking/mobile.
Ability to work indoors.
Ability to work outdoors in all weather and temperature extremes.
Ability to work in confined/cramped spaces.
Ability to bend at the waist.
Ability to fully use both hands/arms.
Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
Ability to reach in all directions.
Possess good finger dexterity.
Ability to maintain tactile sensory functions.
Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted.
Ability to maintain 20/40 vision, corrected.
Ability to see and recognize objects close at hand.
Ability to see and recognize objects at a distance.
Ability to match or discriminate between colors.
Ability to determine distance/relationship between objects; depth perception.
Good peripheral vision capabilities.
Ability to hear and/or understand conversations.
Ability to perform gross motor functions with frequent fine motor movements.
Ability to work in dusty areas.
Computer literacy.

Nice To Haves

Proficiency with Microsoft Excel required.
Prior experience working with grant financial management (postaward) is highly desired.
Ability to cultivate positive working relationships with coworkers and other departments (e.g. Office of Research and Sponsored Programs (ORSP) and Grants and Contracts Accounting (GCA) in order to provide optimal grants administration on behalf of Faculty.

Responsibilities

Maintain fiscal/accounting duties for assigned PIs.
Analyze and provide a detailed narrative for assigned Sponsored Awards (grants/contracts) and Unrestricted accounts on at least a quarterly basis paying particular attention to encumbrances including subcontracts, F&A withholdings, revenue generation, and outdated commitments/encumbrances that need to be eliminated.
Prepare and distribute quarterly or as requested financial reports (Award variances and Budget-to-Actuals) to Faculty PI's and Division Administrator.
Work to resolve discrepancies discovered in variance reporting
Ensure the accurate documentation of all nonpayroll financial transactions.
Oversee all payroll Costing Allocation tasks (PCAs) and Payroll Accounting Adjustment tasks (PAAs) in WorkDay for assigned Faculty and staff of the and approve incoming PCAs & PAAs for non-Psych employees with salary support on an assigned sponsored award or unrestricted fund
Manage the procurement activities of special contracts and consulting arrangements.
Obtain and process invoices from subcontractors and consultants.
Oversee and approve for assigned faculty PIs/accounts: petty cash transactions, salary allocations, and purchases via various systems (WorkDay, P-card) to ensure the appropriate use and accounting of funds and proper procurement methodology.
Perform duties related to the receipt and administration of funded awards for assigned grants.
Receive award/NOA/JIT information provided by ORSP regarding the establishment of accounts and special requirements; managing the collection of required items for the NOA/JIT.
Compare to Cayuse for accuracy.
Authorize and manage the establishment and closing of accounts in WorkDay along with the proper approvals, dates, budget amounts, etc.
Record data regarding the award on necessary internal data management spreadsheets.
Initiate and maintain necessary documentation for establishing subcontracts and consultants as needed.
Assist with re-budgeting requests for awards and contracts.
Tracking and facilitating communication between PI and funding agencies regarding changes in effort, contractual arrangements, no-cost extensions, carryover requests etc. and assist in continuations.
Manage effort reporting for grant personnel on a quarterly basis.
Assist faculty with Other Support documents
Run OurDay reports to effectively manage grant funding (BTA, PI reports, income statements detailed journals, payroll, etc)
Track grant salary reimbursement for assigned grants and report any issues to leadership.
Track and report on assigned faculty and staff effort for periods of underfunding.
Provide options on gaps in funding.
Ensure trackers and reports are regularly submitted to supervisor and Department leadership. Additionally provide reports within 90-60-30 days of a grant's end date with plans on close out.
Work with GCA (grants and Contracts Accounting) to complete the FFR (Final Financial Report). Ensure we are in agreement and no deficits exist.
Other duties as assigned such as budget preparation and assisting with PreAward duties as needed/directed