Grants Administrator I / 60015423

About the position

The Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians. This position is located in the Bureau of Policy, Richland County. We are looking for a Grants Administrator I who will serve as a Contract Manager for the South Carolina Department of Health and Human Services. Primary responsibilities include the management of administrative contracts. The Contract Monitor monitors assigned contracts and vendor deliverables. Serves as a liaison and communications lead between the vendor and agency stakeholders. Serves as a subject matter expert in providing knowledge and expertise for assigned contracts. Monitors contract activities and vendor performance through a variety of means to ensure compliance and delivery of quality service. Utilizes statistical measurements to distinguish areas of strength and identification of failures to comply. Completes reporting and other evaluation analysis to track and measure contract and vendor performance and compliance. Identifies the need for, assists in the creation of, and maintains all documentation, protocols, and tools required to monitor, analyze, measure and report all assigned deliverables related to contracts and vendor compliance and performance. Ensures all documentation is clear, concise, and easily followed and utilized by others.

Responsibilities

• Provides day-to-day oversight, follow-up, and maintenance on contract management and vendor deliverables for assigned contracts.
• Serves as a subject matter expert providing knowledge and expertise for assigned contracts to management, vendors, and agency stakeholders.
• Tracks, assists, and escalates as necessary the planning, coordination, administration and execution of new contracts and contracts amendments.
• Measures, tracks, and reports regularly on contract activity, contractor performance and agency satisfaction to department lead and others.
• Archives and stores supporting documentation, communications, reports, etc.
• Provides input, serves as liaison, and prepares communications for publication to vendors, internal departments, stakeholders, and/or administration.
• Assists in the development and maintenance of all procedural documentation, tools, and reports essential to properly monitor, analyze, measure and report contract and vendor deliverables and compliance.
• Evaluates, updates, and maintains all resources to ensure accuracy.
• Maintains contract monitoring protocols, practices and plans tailored for each assigned contract, including the collection and storage of data required to monitor, analyze, and report compliance.
• Provides day-to-day oversight, follow-up, and maintenance of assigned contract/vendor related escalations.
• Measures, tracks, and reports regularly on contract/vendor related escalations for assigned contracts.
• Develops and submits to management after action review documents to address repetitive escalation topics.
• Attends and participates in relevant opportunities for professional development and training.
• Demonstrates utilization and application of new skills learned to improve effectiveness and efficiency within assigned responsibilities.
• Performs other duties as assigned.

Requirements

• A bachelor's degree in a health or business field.
• At least three (3) years of work-related experience.
• Occasional overnight travel.
• Overtime and/or weekend work with Deputy approval.
• Sitting or standing for long periods of time.
• Lifting requirements: 20 lbs.

Nice-to-haves

• Demonstrated competencies related to contract procedures, functions, and compliance.
• Competent in use of protocols, policies, procedures, and tools.
• Ability to work independently; to organize and complete work assignments with minimal guidance.
• Ability to maintain a positive working environment with internal and external relationships.
• Capable of following oral and written policies/regulations.
• Proficient in serving as point person for day-to-day oversight of assigned programs.
• Working knowledge of financial and accounting practices.

Benefits

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• 13 paid holidays.
• State Retirement Plan and Deferred Compensation Programs.