Grants Administrative Assistant

Princeton University • Princeton, NJ

2d

About The Position

The Department of Molecular Biology is seeking a full-time Grants Administrative Assistant to support a team of eight grants administrators. The individual in this position will play an important role in performing supportive tasks for sponsored research administration.

Requirements

• A bachelor’s degree in business, finance, accounting, biological sciences, or a related field or several years of progressively responsible, relevant professional experience in lieu of a degree is required.
• The candidate must be proficient in Microsoft Office (Excel, Access, and Word) and possess a solid understanding of basic accounting principles.
• Must be able to understand and implement the policies of multiple funding agencies.
• Strong attention to detail, excellent interpersonal and communication skills (both written and oral), and a demonstrated commitment to financial integrity and confidentiality are required.

Nice To Haves

• Prior biomedical or biology grants–related experience in a university setting is beneficial but not required.
• Familiarity with University policies and procedures regarding grant applications.
• Familiarity with the University's personnel and fiscal management policies, and the University's financial system applications, such as ERA, Labor Accounting, Information Warehouse, and PeopleSoft PRIME or previous experience with these systems at another University is desirable.

Responsibilities

• Support the grants team in post-award management of funding including:• Entering cost transfer and labor accounting information provided by grant managers into University financial systems.
• Preparing invoices and backup documentation for sponsor billing.
• Extracting monthly financial reports on faculty grants and filing/forwarding those as appropriate; reviewing reports for significant under or overspending and notifying grants managers. Performing searches for unallowable costs on faculty grants and providing those to grants managers.
• Assisting with award closeout process
• Support the grants team in pre-award activities including:• Handling Department Limited Submissions
• Act as a backup for Grants Managers in times of heavy workload for smaller grants/fellowships, assisting the GMs with ERA proposals (budgets, compliance, other data entry)• Training Grant Data Collection and Entry-xTrain Updates
• Other day-day responsibilities will include:• Assisting the team with grant records retention and management tasks in our OnBase system.
• Maintaining departmental funding opportunities in the Princeton Research Funding Gateway
• Preparing the monthly accounts list
• Attending training classes and meetings to keep up-to-date on the financial systems and programs, including University compliance requirements used in performing job duties
• Other duties as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees