Grant Specialist II (Hybrid/Post-Award) - Arts & Sciences

Washington University in St. Louis

11d • Hybrid

About The Position

Responsible for moderately complex post-award grant administration and/or broader scope and minimal supervision/oversight.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (2 Years)

Nice To Haves

• Knowledge of RMS (Research Management System) and SUBS.
• Knowledge of agency guidelines.
• Accounting
• Adobe Acrobat
• Analytical Thinking
• Computerized Accounting
• Computer Literacy
• Deadline Management
• Grant Administration
• IBM Cognos Analytics
• Interpersonal Communication
• Learning New Technologies
• Maintaining Composure
• Microsoft Excel
• Microsoft Office
• Microsoft OneNote
• Microsoft Teams
• Microsoft Word
• Oral Communications
• Workday Software
• Written Communication

Responsibilities

• Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.
• May approve purchasing documents and provide guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Obtains signatures and forwards grant financial status reports to PI and senior leadership.
• Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepares any necessary project advances, no-cost extensions and ensures that funds are carried forward as appropriate.
• Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
• Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
• Oversees and coordinates the proper transfer of PI grant files into WashU and to new institutions or new departments.
• Responsible for closure of grant accounts.
• Submits final progress report and final invention statement (if applicable) to the appropriate agency.
• Creates, addresses and processes correspondence of moderate complexity with granting agencies (i.e., inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase and budget reallocation requests).
• Updates grants lists monthly or when new fund numbers are received.
• Organizes and maintains electronic and hard copy grant files.
• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
• Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
• Prepares and reviews all agency forms for submission.
• Enters grant budgeting documents online, as needed.
• May identify and collect potential grant applications/instructions for PIs.
• May coordinate the necessary support with internal and external requests for grant-related information (i.e., current biosketches, trainee information and human/animal protocol approvals, other support).
• Attends training sessions/seminars related to position.
• Assists senior leadership with special projects as requested.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level