Grant Specialist II (Remote) - Department of Medicine

Washington University in St. Louis

2d • Remote

About The Position

Grants Specialists (GS) play a vital role in the sponsored project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. The GSII supports faculty, center directors, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance. May assist with activities associated with a portfolio of faculty post award and payroll sourcing with minimal supervision/oversight, particularly for research-intensive departments. The Post Award GS II will be responsible for ensuring compliance with sponsored agency programmatic policies, guidelines, rules, and regulations. Provides technical assistance and support for grant-funded programs, facilitates grant post-award process, and monitors post-award grant compliance. Disseminates information related to awards and contract fulfillment activities and supports progress and financial reporting activities.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (2 Years)

Nice To Haves

• Knowledge of RMS (Research Management System) and SUBS.
• Knowledge of agency guidelines.
• Accounting
• Adobe Acrobat
• Analytical Thinking
• Computerized Accounting
• Computer Literacy
• Deadline Management
• Grant Administration
• IBM Cognos Analytics
• Interpersonal Communication
• Learning New Technologies
• Maintaining Composure
• Microsoft Excel
• Microsoft Office
• Microsoft OneNote
• Microsoft Teams
• Microsoft Word
• Oral Communications
• Workday Software
• Written Communication

Responsibilities

• Proposal/Grant Management Performs pre-award job duties in response to specific proposal guidelines and terms and conditions.
• Works with faculty in proposal preparation and submission.
• Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
• Serves as a liaison between the Chair, Faculty, and Department Administrators (DAs).
• Stays current on federal and university developments regarding research administration and complex regulations.
• May coordinate the submission, work with PI to prepare budget, and obtain pricing quotes from other departments.
• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
• Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
• Prepares and reviews all agency forms for submission.
• Enters grant budgeting documents on line, as needed.
• Obtains PI and institutional signatures for proposal submissions.
• Initiates subaward setup through SUBS system (new process/system).
• Uploads pre-award documents and hands it off to Post-award to enter fund number.
• Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.
• Award Management Provides internal notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort.
• Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).
• Teams with the Post-Award unit on revised budgets.
• Oversees and coordinates the proper transfer of PI grants and contracts into WashU.
• Research Compliance Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
• Research Reporting Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Grant Closeout Serves as responsible for closure of sponsored projects accounts.
• Submits final progress report and invention statement (if applicable) to the appropriate agency.
• Follows up with PI and facilitates submission of delinquent final technical, outcomes, patent, and property reports.
• May assist with some post award activities Manages and monitors sponsored projects budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Checks for accuracy and provides complex troubleshooting error resolutions/solutions for fund profile setups and financial reports.
• Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.
• Assists DA in reconciling funds and monitoring spending levels, overdrafts, and cost sharing commitments.
• Performs other duties as assigned including assisting senior leadership with special projects as requested.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees