Grant Specialist I (Hybrid) - Anesthesiology

Washington University in St. Louis

37d•$25 - $39•Hybrid

About The Position

The WashU Medicine Department of Anesthesiology is heavily funded by grants and last year was the #1 NIH funded anesthesiology department in the country. Our research efforts are organized into three primary divisions: the Division of Basic Research (DBR), the Washington University Pain Center (WUPC), and the Division of Clinical & Translational Research (DoCTR), and one Center: The Center for Clinical Pharmacology (CCP). Grants Specialists (GS) play a vital role in the sponsored project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. The GS I supports faculty, trainees, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance. May assist with activities associated with a portfolio of faculty post-award and payroll sourcing with minimal supervision/oversight. May assist with activities associated with a portfolio of faculty post award and payroll sourcing with supervision/oversight, particularly for research-intensive departments.

Requirements

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Relevant Experience (1 Year)

Nice To Haves

Knowledge of Research Management System (RMS), SUBS System, and agency guidelines.
Accounting
Adobe Acrobat
Analytical Thinking
Computerized Accounting
Computer Literacy
Deadline Management
Grant Administration
Grant Applications
Interpersonal Communication
Learning New Technologies
Maintaining Composure
Microsoft Excel
Microsoft Office
Oral Communications
Workday Software
Written Communication

Responsibilities

Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
Prepare and review all agency forms for submission.
Enter grant budgeting documents on line.
Assists PI with obtaining potential grant applications/ instructions.
Works closely with OSRS/SPA to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.
Works with OSRS/SPA/JROC to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
Troubleshoots errors of moderate complexity in grant profile setups.
Tracks and maintains online database of grants submitted, awarded, rejected, etc. using Monday.com
Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
Coordinates transfer of PI grant files into Wash U and to new institutions or new departments.
May be responsible for closure of grant accounts.
Submits final progress report and final invention statement (if applicable) to the appropriate agency.
Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals, and other support).
Obtains signatures and forwards grant financial status reports to Principal Investigator and senior leadership.
Assists with processing outgoing subaward and industry sponsored clinical trial invoices
Organizes and maintains electronic and hard copy grant files.
Attends training sessions/seminars related to position.
Assists senior leadership with special projects as requested.
May assist with monitoring grant accounts and processing budget adjustments.
May assist in sourcing adjustment reconciliation.
Other duties as assigned.

Benefits

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
We offer 4 weeks of caregiver leave to bond with your new child.
Family care resources are also available for your continued childcare needs.
Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

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