Grant Manager - 31001812

State of Florida

7d • Onsite

About The Position

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position reports to the Non-Disaster Program Manager in the Non-Disaster Unit of the Bureau of Mitigation. General duties and responsibilities consist of providing overall management of grants associated with the Flood Mitigation Assistance (FMA), Flood Mitigation Assistance (FMA)-Swift Current, the Pre-Disaster Mitigation (PDM) programs, and any other assigned grants.
The duties and responsibilities for this position include, but are not limited to, the following:

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than eight hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Requirements

• Knowledge of state and/or federal grant programs and contract administration procedures.
• Skill in public speaking, making presentations, and strong written communication.
• Ability to understand and apply federal and state rules, regulations, policies, and procedures.
• Ability to manage all aspects of a grant and its implementing contract, including preparation of the scope of work, budget, and assurances, processing the financial reimbursements, and monitoring activities for compliance with the approved scope of work and budget.
• Ability to coordinate for efficient, accurate, and timely preparation of quarterly progress reports.
• Ability to provide technical assistance to state agencies as well as local governments, residents, businesses, and others on eligible grant activities, as well as on contractual and reimbursement processes.
• Ability to work independently and under close supervision in performing detailed job tasks and assignments.
• Skill in using the computer and Microsoft Office programs.
• Ability to travel overnight and to work non-traditional work hours during emergency events and assume disaster relief duties as directed.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.
• Florida Certified Contract Manager certification or have the ability and willingness to obtain certification within first 12 months of employment.

Responsibilities

• Provide overall management of grants and projects associated with the FMA, FMA-Swift Current, PDM programs, etc.
• Provide assistance to eligible sub-applicants including local governments on Non-Disaster mitigation projects, review sub-applications and submit annual applications to the Federal Emergency Management Agency (FEMA), conduct grant management activities including development of contracts and scopes of work and budgets, monitor projects from beginning to end for contract and program compliance, prepare quarterly reports, process financial reimbursements, prepare closeout reports, and other work related to the Non-Disaster programs.
• Provide assistance to eligible sub-applicants in submitting sub-applications for construction hazard mitigation projects and non-construction hazard mitigation projects.
• Assist the Non-Disaster Program Manager in identifying program priorities, monitoring program status, and assisting with the development of spreadsheets and related management tools.
• Coordinate with the State's Floodplain Management Office as needed to fulfill all grant and/or project compliance issues.
• Perform other related duties and travel as assigned, including assisting with disaster duties as a result of presidential declared or non-declared disasters.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed