Grant Invoicing Specialist

FLORIDA INDEPENDENCE TRAINING & EDUCATION CENTER • Fort Lauderdale, FL

125d

About The Position

The Invoicing Specialist is responsible for managing grant-related invoicing and billing processes at The FLITE Center to support financial accuracy and organizational sustainability. This role ensures compliance with financial policies and grant requirements, timely payments to vendors, and accurate reporting and documentation.

Requirements

• BA in accounting preferred or finance or business. MA a plus but not required.
• 5-plus years’ experience.
• Thorough knowledge of and ability to clearly speak on behalf of The FLITE Center’s mission and values.
• Personal qualities of integrity, credibility, and a commitment to and passion for The FLITE Center’s mission.
• Proficient in using technology as a management reporting tool and experience working with and developing program evaluation systems.
• Strong project management skills managing complex, multifaceted projects resulting in measurable successes and program growth.
• Experience of having worked with a high-performance, collaborative, constructive peer group.
• Flexible schedule required; some night and weekend hours are a must.
• Must be able to pass a level 2 background check.
• Computer skills required i.e. Excel, Word, PowerPoint, Outlook, Internet, etc.
• High level of organizational skills.
• Ability to work independently.
• Maintain valid driver’s license, acceptable driving record and vehicle insurance coverage.
• Access to a suitable and reliable vehicle during working hours.
• Excellent interpersonal skills.
• Recognizing, respecting and responding to the unique, culturally defined needs of others served.

Nice To Haves

• Ability to effectively communicate in English; both verbally and in writing. Additional languages are preferred.

Responsibilities

• Oversee daily invoicing and billing operations, ensuring accuracy and compliance.
• Prepare and submit invoices based on contract and grant guidelines.
• Monitor accounts receivable and payable, reconcile discrepancies, and maintain thorough records.
• Generate financial and billing reports and assist with month-end closing activities.
• Ensure adherence to financial policies, procedures, and grant regulations.
• Liaise with internal teams, vendors, and clients to resolve billing issues.
• Support special projects, including reconciliations and grant-related accounting tasks.
• Utilize accounting software (e.g., QuickBooks) to manage billing functions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree