Grant Execution Senior Associate

HORNE

24d

About The Position

The Grant Execution Senior Associate is responsible for supporting the full lifecycle of federally funded grant programs, including administration, compliance oversight, financial monitoring, and closeout activities. The role focuses primarily on FEMA Public Assistance and disaster recovery programs, ensuring adherence to federal regulations, accurate financial reporting, and effective support to clients and subrecipients throughout the grant process.

Requirements

Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, Project Management, Communications, or Public Relations, required
Three (3) years of experience managing FEMA Grants (Public Assistance, Section 428 Alternative Procedures, 404 Hazard Mitigation and/or 406 Mitigation), preferred
Experience supporting grant management, program management, or grant compliance tasks for federal funding, preferred
Experience with multi-source programs, preferred
Fully bilingual in English and Spanish, required
DRS (Disaster Recovery Solution) platform knowledge, required
Grants Portal (FEMA) platform knowledge, preferred
Basic knowledge of MS Office Applications (Word, PowerPoint, Outlook, Excel), preferred
Knowledge of 2 CFR 200 and Stafford Act compliance and program implementation under such regulations
Strong organizational and multitasking skills
Ability to create and maintain communication channels with stakeholders, clients, and external teams
Superior attention to detail and ability to meet tight deadlines
Strong analytical and problem-solving skills
High level of integrity and discretion
Ability to work effectively with minimal supervision
Ability to communicate complex information clearly to diverse audiences
Ability to travel as required by client/business needs
Learns quickly and adapts to new technologies
Possesses excellent communication and written skills
Self-starts and works well in a team environment

Responsibilities

Provides technical and administrative assistance to programmatic areas to support effective grant implementation and compliance
Implements grant activities in line with approved plans and compliance standards
Monitors and analyzes changes in federal, state, and local policies and regulations; assesses potential impacts to grant programs; and supports preparation of briefings or recommendations to leadership
Prepares, tracks, and submits grant-related documentation, including FEMA Requests for Public Assistance, grant applications, Requests for Reimbursement (RFRs), awards and subaward agreements, required financial and performance reports, milestones, deliverables, and closeout documentation
Supports the coordination of responses to Requests for Information (RFIs) issued by Federal Awarding Agencies and state agencies, ensuring timely, accurate, and compliant submissions
Maintains and organizes recordkeeping practices that support eligible activities and costs in accordance with federal regulations and program requirements
Assists in coordinating efforts among grant management teams and other external teams to verify, validate, and reconcile documentation across grant management and financial systems to ensure consistency, accuracy, and regulatory compliance
Reviews and assesses internal policies and procedures related to grant administration, compliance, and financial management
Assists in the preparation for supporting monitoring activities, site visits, and audits conducted by Federal Awarding Agencies or state agencies, including the development of corrective action responses as needed
Collaborates with grant management teams to identify, escalate, and resolve grant management or compliance issues
Gathers and prepares documentation to support grant closeout readiness, identifies deficiencies in procedures, and implements corrective actions to ensure timely and compliant closeout
Other duties as required