Grant + Contract Officer

Arizona State University•Scottsdale, AZ

About The Position

The primary focus of the Grant & Contract Officer in Research Administration is to support one or more functional areas within ORSPA by providing contract review, management of all award set-up/project accounting/cash management and analysis of award disbursement to ensure compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations. This is the intermediate level position in research administration and under administrative direction supports one or more functional areas including, but not limited to: Funding information Regulatory compliance Proposal preparation and processing Award negotiation and acceptance (including contracts and subcontracts) Award setup Post-award administration Project accounting and cash management Cost analysis and compliance

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

Good collegial interpretation skills and ability to communicate effectively in person, writing, and by phone
Skill in establishing and maintaining effective professional working relationships
Knowledge of computer applications and information dissemination technology
Working knowledge of Microsoft Office Suite and comfortable working in computer data base systems
Ability to work effectively within a complex structures team
Team oriented; able to effectively respond to routine situations involving potential several university constituencies
Able to follow directions set by unit and/or supervisor
Ability to provide ideas and recommendations to resolve routine issues; has general understanding of requirements

Responsibilities

Reviews grant and contract award terms and conditions
Actively participates in the negotiations of terms providing recommendations, assistance and support during negotiations as necessary
Reads and interprets contracts and other award documents to determine budget, invoicing schedule, restrictions and other pertinent information
Interprets regulations and guidelines of program funding for complex grants and contracts
Prepares renewals and periodic reports for grant agencies
May be responsible for setting up awards in the ASU systems, as requested or required
Works with Research Advancement Administrators to ensure timely and accurate post-award accounting of grants and contracts
Reviews reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements
Manages awarded projects in accordance with university and sponsor regulations
Provides contract, policy and procedure interpretation to academic departments
Reviews and assists in preparation of invoices and standard and non-standard accounting reports to federal and sponsoring agencies, including, but not limited to: detailed cost and financial analysis, forecasts and projections reflecting interrelationships of accounting data, and provision of financial tracking and fiscal control to fulfill reporting requirements.
May prepare or assist in preparation of special accounting studies and monitors final reporting requirements
Interacts with sponsors and staff to resolve problems and correct errors in fund management to ensure timely collection of revenue through accurate presentation of invoices
Maintains all applicable project records and files
Decides proper handling of financial transactions
Approves transactions within designated limits
Provides solutions to problems presented by lower level staff and recommends changes to accounting system, methods or procedures to management, utilizing knowledge of accounting principles and practices
Reviews computer reports for errors or inconsistencies; investigates and corrects problem