Grant Compliance Specialist

Community Service Board of Middle Georgia - PEO, Ltd.•Dublin, GA

18h•Onsite

About The Position

The Community Service Board of Middle Georgia is dedicated to providing those we serve with quality innovative behavioral healthcare in a recovery-based environment. CSB of Middle Georgia is recognized as a state leader in comprehensive behavioral healthcare providing integrated cost-effective services. CSB of Middle Georgia is located in Dublin, Georgia, and the agency currently serves residents of Bleckley, Dodge, Johnson, Laurens, Montgomery, Pulaski, Telfair, Treutlen, Wheeler, and Wilcox counties in Georgia; and in our Ogeechee Behavioral Health Division, serving residents of Burke, Emanuel, Glascock, Jefferson, Jenkins, and Screven counties in Georgia. We value Quality, Professionalism, Person-Centered, Recovery, Teamwork, Improvement, Accountability, Management of Practicing Information, Wellness, and Financial Stability. The Community Service Board of Middle Georgia is seeking a qualified individual to serve as our next Grant Compliance Specialist. The selected candidate will be a professional individual who has strong communication skills and provides exceptional customer service. This is a very busy environment and requires superior organizational skills, the ability to multi-task and prioritize daily activities. This position reports to the Deputy Director of Clinical Operations.

Requirements

High School Diploma/GED Equivalent
Valid Georgia Driver’s License
Effective verbal and written communication skills
Strong interpersonal skills and the ability to work effectively with diverse communities
Ability to work independently and in collaboration with others
Experience with Microsoft 365 Office Products
Ability to organize, prioritize and meet deadlines accordingly

Nice To Haves

Bachelor’s degree in Business Administration, Public Administration, Healthcare Administration, or related field OR equivalent combination of education and experience
2–4 years of experience in administrative support, program coordination, compliance, grants, or reporting environments
Strong attention to detail and ability to manage documentation, deadlines, and reporting requirements
Experience working with data tracking, reporting, or recordkeeping systems

Responsibilities

Review and provide feedback on all compliance-related sections of grant applications and renewals within five business days of receipt to ensure alignment with funding requirements
Compile and submit grant data reports to Deputy Director of Clinical Operations, monthly or as requested
Prepare and submit grant invoices within instructed time of fund utilization, ensuring 100% accuracy and proper documentation
Monitor fidelity reporting monthly, ensuring compliance with grant requirements, document and address deficiencies within allotted deadline
Conduct monthly audits of programmatic documentation to ensure completeness, accuracy, and compliance with grant standards
Maintain up-to-date and audit-ready grant files, including contracts, amendments, correspondence, and supporting documentation, with all documents filed within required deadline
Collaborate with finance and program staff monthly to verify proper use of funds and ensure expenditures remain within approved budget variances
Identify and document compliance risks or discrepancies upon discovery, and recommend corrective actions with implementation follow-ups
Review and update grant-related policies and procedures annually (or as regulations change) to ensure alignment with current requirements
Maintain current knowledge of grant regulations and best practices by completing at least 2 professional development activities annually
Prepare and submit required financial, programmatic, and compliance reports by funding deadlines, with zero late submissions
Track grant deliverables, expenditures, and performance outcomes using a centralized system, updating data to ensure real-time accuracy
Monitor grant-funded programs quarterly to ensure compliance with all applicable federal, state, local, and agency regulations
Review all grant agreements and contracts upon receipt to identify compliance requirements and establish internal tracking deadlines
Support external audits, site visits, and monitor reviews by preparing requested documentation and always ensuring full audit readiness
Assist in developing and enforcing internal compliance policies, with annual review and documented staff acknowledgment
Serve as the primary liaison with funding entities, responding to compliance-related inquiries within appropriate manner.
Provide formal trainings and ongoing technical assistance to staff, ensuring staff participation and satisfaction
All other duties as assigned