Grant Compliance Specialist

State of Nebraska•Lincoln, NE

47d•$18

About The Position

The essential purpose of this position is responsible for the financial compliance monitoring and auditing of the grants. You will work closely with the budget and accounting division to ensure that the federal budgets are always up to date. And FFRs are able to be completed accurately and timely, and grant monitoring is completed. This position will be monitoring the subgrantee payments of grant funds, monitoring the indirect costs the agency is accruing, monitoring agency admin and historical labor along with PSL to monitor staffing levels of federally funded positions. In this position you will be working closely with the budget and accounting divisions on grant expenses and execute federal funding drawdowns. This position will be reconciling grants and prepare them for closeout. You would be ensuring that all subgrantees have their risk assessment completed, establish monitoring levels based on risk, and establish the monitoring schedule for the subgrantees and grant managers. This position may perform on site and desk monitors, reviewing documentation, contracts and other materials for compliance with federal and state regulations. In this position, you will be creating corrective action plans for programs out of compliance with regulations and providing technical assistance. Training staff and subgrantees on financial policies, conditions, and regulations.

Requirements

Post high school coursework or vocational education in accounting, finance, business administration or related field OR experience performing accounting functions including interpreting and analyzing financial data.

Nice To Haves

Experience with state and/or federal grant management
experience with accounting and reconciling complex budgets.

Responsibilities

Reconciles multiple complex accounts, determines, and authorizes transfer of funds to cover agency or program expenses, coordinate and execute grant funding drawdowns, extracts and synthesizes data for complex financial statements and reports.
Reviews and interprets data on vouchers, invoices, and other source documents, files, or databases to ensure the information is accurate and complete and in compliance with established agency policies and procedures and federal and state regulations. Reconciles this information with grant expenditures. Initiates journal entry corrections when necessary.
Monitors and tracks grant funding drawdowns for excess cash on hand. Monitors and tracks agency PSL and staffing with historical labor, grant administration funding, indirect costs for accuracy and adequate drawdown and spending in alignment with policies and procedures and compliance with federal and/or state requirements.
Work closely with budget and accounting division to ensure the federal budgets are always up to date, the FFRs are able to be completed timely and accurately, providing indirect costs, match and income information when necessary.
Ensure all Annual Risk Assessments have been completed. Develop and maintain the Financial Monitor schedule to maximize cost effectiveness and efficiency, to include all team members to perform on site and desk review monitors, determine allowable expenses/discrepancies/ reasonable and justified costs not only on current monitors but form an opinion when reviewing completed monitors and applications for potential subgrantees applications and project changes requests on such costs as well, choose how team members provide technical assistance and if needed corrective action plan for subgrantees on various issues.
Completes onsite and/or desk monitoring of programs for financial compliance with federal and/or state requirements, both annual and quarterly compliance. Position reviews financial documentation submitted by subrecipient for accuracy and compliance with federal and state requirements. Position will work closely with subrecipients to resolve issues. Prepares and implements corrective action plans with programs that are non-compliance. Works with subgrantees to ensure compliance is met. Provides technical assistance to high risk subgrantees to ensure compliance with guidelines.
Participates in staff review to make recommendations on budgetary and programmatic issues. Develops and presents grant management training regarding financial rules and regulations. Attends trainings and webinars to keep abreast on budgetary and programmatic changes. Participate with federal audit process, liaise with external auditors, assess any changes necessary. Works in cooperation with other department management on special projects requiring technical expertise and advice in financial management. Analyzes, interprets and applies appropriate federal and state rules, regulations and standards to ensure compliance. Knowledge of theory and practice of accounting principles, practices, methods, and procedures. Advises management on financial matters to exchange information, identify the characteristics and impact of financial conditions or problems and to formulate possible solutions. Maintain status information on grants in regard to financial matters as required for control through reviews of audit reports and ensures follow-up action is taken. Other duties as assigned within the scope of the classification.

Benefits

13 paid holidays
Vacation and sick leave that begin accruing immediately
Military leave
156% (that's not a typo!) state-matched retirement
Tuition reimbursement
Employee assistance program
79% employer paid health insurance plans
Dental and vision insurance plans
Employer-paid $20,000 life insurance policy
Public Service Loan Forgiveness Program (PSLF) through the Federal government
Wide variety and availability of career advancement as the largest and most diverse employer in the State
Opportunity to be part of meaningful work and make a difference through public service
Training and Development based on your career aspirations
Fun, inviting teammates
A safe and secure environment