Grant & Budget Analyst —Grant Manager
About The Position
Grants Management Oversee and manage all federal, state, and local grant funds in coordination with the Director of Finance (DOF). Facilitate grant application process with district leadership and DOF; ensure timely submission and budget entry for application. Upon grant award, create munis account codes and upload grant budgets. Maintain internal grant tracking sheets and request monthly reimbursements. Invoice for local grants on monthly grants providing all backup documentation. Follow up with grant administrators to monitor grant budget balances, ensure full spending by year-end or initiate grant refunds. Ensure grant spending aligns with narratives and complies with federal/state regulations. Complete grant amendments as needed. Complete time and effort documentation Complete MTRS/Hampshire County payments for all federal grants. Review grant balance sheet accounts monthly. Complete Final Financial Reports for all grants. Review opportunities for new grant applications and share with appropriate staff, assist with coordination of grant applications. Audits & Compliance Support the yearly external audit for the district. Ensure and enforce district, federal, state and local policies and procedures. Administrative Review and enter all journal entries and budget transfers Assist DOF with all capital related activities as directed Collaborate with internal departments and respond to inquiries related to grants and financial procedures. Participate in Business Office meetings, or interdepartmental meetings Perform other duties as assigned by the Director of Finance.
Requirements
- Associates degree in finance, accounting, public administration, or a related field (preferred)
- Minimum 3–5 years of experience in grant management or finance related field
- Proficiency in financial software (e.g., MUNIS) and Microsoft Excel.
- Strong organizational, analytical, and communication skills.
- Ability to work independently and manage multiple priorities.
Responsibilities
- Oversee and manage all federal, state, and local grant funds in coordination with the Director of Finance (DOF).
- Facilitate grant application process with district leadership and DOF; ensure timely submission and budget entry for application.
- Upon grant award, create munis account codes and upload grant budgets.
- Maintain internal grant tracking sheets and request monthly reimbursements.
- Invoice for local grants on monthly grants providing all backup documentation.
- Follow up with grant administrators to monitor grant budget balances, ensure full spending by year-end or initiate grant refunds.
- Ensure grant spending aligns with narratives and complies with federal/state regulations.
- Complete grant amendments as needed.
- Complete time and effort documentation
- Complete MTRS/Hampshire County payments for all federal grants.
- Review grant balance sheet accounts monthly.
- Complete Final Financial Reports for all grants.
- Review opportunities for new grant applications and share with appropriate staff, assist with coordination of grant applications.
- Support the yearly external audit for the district.
- Ensure and enforce district, federal, state and local policies and procedures.
- Review and enter all journal entries and budget transfers
- Assist DOF with all capital related activities as directed
- Collaborate with internal departments and respond to inquiries related to grants and financial procedures.
- Participate in Business Office meetings, or interdepartmental meetings
- Perform other duties as assigned by the Director of Finance.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
11-50 employees
