University of Arizona-posted 11 months ago
$31 - $41/Yr
Part-time • Entry Level
Tucson, AZ
5,001-10,000 employees
Educational Services

The Grant and Contract Administrator III in the Department of Physiology plays a strategic role in independently performing post-award grant accounting activities for all grants and contracts in the Department, requiring expert knowledge and professional application of accounting principles, practices and techniques in accordance with industry standards, current laws, and university policy. This position maintains comprehensive knowledge of the department's sponsored projects portfolio sufficient to interpret and advise Principal Investigators (PIs) on a wide-range of sponsored projects issues including post-award budget management support. They will provide expertise to faculty, staff, and other stakeholders on financial and administrative policies and regulations to facilitate consistent and effective practices as well as compliance with sponsor, government, ABOR, and university directives. Duties including reviewing and approving expenditures, monitoring budgets, calculating indirect costs, coordinating cost share efforts, oversight of sub-awards, processing payroll adjustments and assisting with financial reports.

  • Prepares and presents monthly grant expenditure tracking reports for assigned grants/projects/programs for principal investigators and departmental financial team.
  • Prepares detailed and complex financial analysis of assigned accounts to problem solve, identify areas of concern, document for audit purposes, and recommend a course of action to resolve any issues.
  • Facilitates monthly meetings with faculty to communicate the monitoring of grant expenditures and balances.
  • Manages multiple subaward Agreements including initiating subaward paperwork, receipt and approval of invoices, and tracking subaward payments.
  • Reviews and monitors spending activity on assigned accounts and reconcile account activity on a monthly basis.
  • Monitors FTE for award Principal Investigators and Key Personnel to ensure compliance with award and proposal requirements.
  • Serves as liaison between the principal investigator and the Sponsored Projects Office.
  • Works with Assist Dept Admin in the management of and performs monthly reconciliations of departmental account revenue and/or budget vs. expenditures.
  • Submits expense corrections as needed.
  • Monitors payroll expenditures, cost share and effort reporting across all funds.
  • Requests Salary Expense Transfers (SETs) as necessary to move expenses to appropriate accounts.
  • Performs accounts payable and accounts receivables functions.
  • Audits and approves/denies requisitions for grant-related expenditures.
  • Identifies and resolves problems, assures appropriate and timely correction of expenses that posted incorrectly.
  • Serves as PCard Liaison for the Department and approves all P-card transactions charged to Sponsored Projects.
  • Provides technical assistance and advice to Administrative Associate in all aspects of his/her duties.
  • Manage semi-annual effort certification process.
  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Five (5) years of relevant work experience, or equivalent combination of education and work experience required.
  • No Benefits
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