Grant Administrator

Mass General Brigham • Boston, MA

22h • Remote

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Housed within the MGB Department of Anesthesiology, this role supports a dynamic portfolio of projects and investigators spanning both Brigham and Women’s Hospital (BWH) and Massachusetts General Hospital (MGH). Working closely with grant management personnel, research administration, department leadership and principal investigators (PI), the Grant Administrator will contribute to all phases of grant and research fund management. This includes both pre- and post-award, however activities will primarily span post-award functions. Key responsibilities include working with PIs to develop and prepare grant applications and budgets, tracking budgetary performance, assisting with time and effort reporting, establishing new research funds, providing monthly monitoring of research funds, and submission of required reports for designated grants and contracts. Throughout this process the Grant Administrator ensures compliance with sponsor and organizational requirements and serves as an institutional resource for investigators and departmental staff. Job Summary Summary Works with Principal Investigators and Department Administrators to develop grant submissions, perform budget forecasting, monitor fund statements, resolve accounting issues, perform accounts payable/accounts receivable, process POs, and function as liaison to grantor agencies and subcontracting institutions. Provides guidance, resolves issues and helps navigate the research proposal and submission and application process. Does this position require Patient Care? No

Requirements

• Associate's Degree Financial Management required or Associate's Degree Related Field of Study required or Bachelor's Degree Financial Management preferred
• Research administration experience 1-2 years required
• Proficient in spreadsheets, databases, accounting, and other computer applications.
• Excellent verbal and written communication, interpersonal, and problem-solving skills.
• Good organization and coordination skills.
• Ability to work with large financial data sets with accuracy.
• Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.
• Good negotiation skills.
• Ability to work independently.
• Ability to make good judgments and resolve problems.

Responsibilities

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Assists with budgets, justifications, and materials for financial reporting.
• Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
• Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests.
• Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.
• Other duties, as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees