Grant Administrator I

Texas A&M University System • Galveston, TX

1d

About The Position

The Grant Administrator I provides support for grant initiation for post-award administrative paperwork leading to account establishment. Develops sub agreements and reviews budget submissions before final approval. Acts as liaison with compliance committees.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience can include time spent as an undergraduate or graduate student researcher.
• Required software competency in Microsoft Office (Word, Excel, PowerPoint, Exchange, Teams).
• Flexibility and adaptability to learn new workplace software.
• Planning and organizational skills.
• Knowledge of Grants & Contracts program management.
• Outstanding interpersonal and leadership skills, high ethical standards, and a commitment to excellence.
• Ability to work well under deadlines.
• Ability to multi-task and work cooperatively with others.
• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Nice To Haves

• Two years of experience in research program management.
• Experience in accounting and budgeting of grants or contracts.
• Experience with research compliance related matters., and post -award management (e.g., cost sharing, indirect).
• Certified Research Administrator, Certified Pre-Award Research Administrator, or Certified Financial Research Administrator – The University can assist in providing resources to obtain the certification.
• Adobe Creative Suite (Acrobat, Illustrator, InDesign)

Responsibilities

• Research and Grants Administration Works within the TAMUG Research and Graduate Studies unit.
• Monitor and control operating expenditures; makes projections on all assigned research and grant accounts.
• Balance and reconcile research accounts monthly and provides monthly reports.
• Processes and monitors cost share, financial corrections and re-budgeting documents in a timely manner to ensure accounts are not overspent.
• Prepare, review, and allocate requisitions and invoices for goods and services associated with research.
• Prepare, monitor and reports budget activity for Principal Investigators (PIs).
• Monitors payroll on research accounts.
• Review time and effort document and certifications to ensure PI effort is correct for state and federal guidelines.
• Ensures all certifications are current and filed within appropriate deadlines.
• Serves as a back-up to the Grant Administrator II position handling research projects at TAMUG.
• Serves as a liaison at RGS between TAMUG units (financial, payroll, human resources), and TAMU Sponsored Research Services in the Division of Research.
• Multi-media support for the department.
• Prepare reports and creative assets to document output of TAMUG research enterprise.
• Works with and advises PIs about insurance policies and service contracts; monitors equipment associated with each and processes renewals.
• Assists RGSO/TIO with issuing and monitoring of undergraduate and graduate student awards and TAMUG research development funds.
• Assists PIs with purchasing and travel credit cards, orders, contracts, and invoices.
• Coordinates and maintains paperwork associated with the management and acquisition of research capital equipment purchases (to include e.g., purchase orders, asset number allocation).
• Serves as a PI resource and interprets sponsor and TAMU System policies, regulations, and University rules.
• Creates PARs, position descriptions, and costing associated with recruiting new employees.
• Coordinates the postings and hiring of student workers.
• Coordinate research position and graduate student payroll and terminations.
• Coordinates departmental training of new employees on procedures and regulations.
• Tracks and assists international researchers and graduate students regarding immigration documents and expiration dates. This includes preparation of all required forms.
• Identifies, establishes, and implements the internal departmental procedures and controls necessary to assure financial maximization of TEES, TEEX, TAMU, TAMUG, State of Texas, federal and private funds.
• Coordinate with PIs and lab personnel to ensure sponsor spending requirements are met.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level