Grant Accounting Manager - CSS

YMCA of San Diego County•San Diego, CA

1d•$94,720 - $113,664•Remote

About The Position

The Grant Accounting Manager for Community Support Services (CSS) will work closely with CSS Finance and Accounting leadership to ensure all accounting and administrative processes are in compliance with Association Services and Leadership (ASL), Funder, and Regulatory requirements. This position is responsible for the creation of monthly Journal Entries, including reoccurring allocations, accruals, and transaction corrections. This position will monitor and reconcile all items posted to the General Ledger against submitted documentation and ensure that expenses and revenues post to the correct natural account. This position is directly responsible for ensuring all branch CSS Accounts Payable transactions are processed in both timely and accurately. The Grant Accounting Manager - CSS will be responsible for the supervision of the accounting team. Additionally, this position will provide oversight of quality assurance within both the accounts payable functions and journal entries.

Requirements

Bachelor's degree in Accounting, Business, or a related field, or equivalent work experience required
Minimum five years of administration, accounting, or finance work experience required
1 to 3 years of supervisory or management experience required
Accounting/GAAP knowledge required, with Non-Profit experience a plus
Experience working in an accounting environment involving compliance with specific governmental regulations preferred
Advanced knowledge of Microsoft Office Suite, with an emphasis on Excel, Word and PowerPoint
Effective communication skills, both internally with staff, peers, and management, as well as externally with clients, regulators, and community partners
Proficiency in analytical skills, particularly in assessing organizational processes for efficiency and policy compliance, with the ability to recommend and implement necessary changes
Excellent interpersonal, presentation, written and oral communication skills
High proficiency in organization, planning, communication, and administrative procedure implementation
Outstanding critical thinking and troubleshooting skills with a keen attention to detail
Ability to work in a very diverse setting with people of all backgrounds, cultures, and orientation
Must be able to work independently and collaboratively as part of a team
Ability to establish and maintain working relationships with staff and community partners
Demonstrate initiative, resourcefulness and problem-solving skills
Ability to handle confidential information responsibly
Must be self-aware, flexible, adaptable and teachable
Strong prioritization skills to meet established deadlines
Ability to work effectively with others in alignment with the YMCA 4 Core Values; Models the 4 Core Values in all aspects of position responsibilities
Must have access to reliable transportation to travel throughout San Diego County

Nice To Haves

Working knowledge of Kronos, NetSuite and Adaptive is strongly preferred

Responsibilities

Supervise and motivate accounting staff to achieve departmental goals, encompassing recruitment, training, management, coaching, performance management, workflow oversight, and fostering staff development and recognition, while also assisting with daily/monthly tasks and projects
Oversee comprehensive accounting procedures, encompassing accounts payable management, cash handling, cash advance, petty cash, expense report processing, and ensuring the prompt settlement of vendor invoices and expense vouchers while maintaining accurate records and control reports
Ensures adherence to YMCA policies, procedures, and financial reporting requirements while providing ongoing communication with ASL to ensure compliance with all accounting functions
Generate and submit complex monthly adjusting Journal Entries, accompanied by all necessary supporting documentation, for final approval
Oversee and facilitate continuous training sessions for direct reports and branch staff, covering accounting and administrative procedures and processes, including, but not limited to, invoice coding, expense report documentation, and Independent Contractor paperwork. Verify the accuracy of all Journal Entries and Accounts Payable postings in the General Ledger, and perform necessary GL reconciliation and research
Conduct End of Days (EODs) for the designated region, compile month-end packets, audit petty cash submissions, monitor cash hand receipts, and routinely perform quality assurance checks on Accounts Payable processes
Oversees and monitors the accounts payable function for all branches within the region
Oversee the quality assurance of both accounts payable functions and journal entries
Supervise the compilation and consolidation of all audit and claim-related backup documentation
Perform other administrative tasks as assigned and assist with maintaining proper document storage and auditing
Participate in and attend all required staff meetings, trainings, YMCA staff development events and appropriate agency-wide committees