Graduation Assistant

Florida Atlantic University • Boca Raton, FL

1d • $21 • Onsite

About The Position

Florida Atlantic University is seeking a Graduation Assistant - Boca Raton, FL. The Graduation Assistant provides essential administrative and operational support to the Registrar’s Office, helping ensure a smooth and accurate graduation experience for students. This role supports key processes related to degree completion, commencement activities, and student communications while upholding university policies and confidentiality standards.

Requirements

• High School Diploma and four years of appropriate experience required.
• Excellent written and verbal communication skills are required.
• Exceptional customer service, problem‑solving, and organizational abilities, including the capacity to work independently and effectively support a diverse population of students, faculty, staff, parents, and administrators required.
• Ability to manage multiple tasks in a fast‑paced environment, exercising sound judgment and independent decision‑making to ensure timely completion of projects while maintaining high-quality service to all constituents required.
• Strong proficiency in Microsoft Office applications, including Excel, Access, and Word required, as well as a demonstrated ability to learn new technology platforms (e.g., Banner, Workday).

Nice To Haves

• At least two years of experience in admissions, registration, academic advising, or academic affairs within a higher-education setting.
• Exceptional attention to detail and a demonstrated commitment to maintaining accuracy in data and document management.
• Demonstrated ability to work independently while actively supporting a collaborative, team‑focused work environment.

Responsibilities

• Support graduation processing, including application review, accurate data entry, and degree certification assistance.
• Manage the commencement email account, responding to inquiries, and coordinating graduation ticket requests and inventory.
• Assist with commencement planning and execution, including on-site ceremony support.
• Facilitate diploma replacements, and maintenance of diploma inventory and supplies.
• Ensure compliance with institutional policies, FERPA, and data confidentiality standards while providing general administrative support to the Registrar/Graduation team.
• Perform other job-related duties as assigned.

Benefits

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.
• For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED