Graduate Student Affairs Program Assistant

University of California • San Diego, CA

377d • $40,539 - $84,968

About The Position

The Graduate Student Affairs Program Assistant at UC San Diego's Rady School of Management plays a vital role in providing exceptional administrative support in a fast-paced, student-centered environment. This position is responsible for greeting visitors, managing communications, and assisting with logistics for various events, ensuring a welcoming atmosphere for graduate business students. The assistant will also handle data entry, financial document processing, and maintain the front reception area, contributing to the overall efficiency of the Graduate Student Affairs team.

Requirements

• Experience in customer service and welcoming visitors.
• Strong communication and collaboration skills.
• Proficiency in Microsoft Word, PowerPoint, and Excel.
• Ability to manage multiple tasks and prioritize effectively.
• Experience in event planning and logistics support.
• Strong organizational skills and attention to detail.
• Experience with financial transactions and reconciling expenses.

Nice To Haves

• Experience using UCSD Concur and Oracle financial systems.
• Familiarity with UCSD student information systems.
• Sensitivity to multicultural and diversity issues.

Responsibilities

• Greet and assist visitors and students in a welcoming manner.
• Monitor and respond to the Graduate Student Affairs email inbox in a timely manner.
• Maintain an organized front reception area.
• Provide administrative support including data entry and report generation.
• Process financial documents such as travel reconciliations and vendor payments.
• Coordinate logistics for approximately 50 events per year, including catering and room reservations.
• Assist in organizing large-scale events such as commencement and orientation.
• Collect and review announcements for distribution via newsletters and electronic monitors.
• Maintain the office's master calendar of events.

Benefits

• Travel reimbursement
• Health insurance
• Paid holidays
• Flexible scheduling

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: No Education Listed